Construction Bookkeeper (QuickBooks) – Freelance, Remote
Construction Bookkeeper (QuickBooks) – Freelance, RemoteDepartment: Specialized RolesEmployment Type: Full TimeLocation: PhilippinesReporting To: Client via MagicCompensation: $7.00 / hourDescriptionAbout the ClientOur client is a US-based real estate development and construction management firm delivering multifamily and commercial projects. They provide end-to-end services including general contracting, ownerâs representation, project management, and development consulting. The team is growing and is implementing stronger financial systems to support multiple concurrent projects and scale effectively.Why does this role exist?The founders are spending too much time on bookkeeping and coordination tasks that must be tracked accurately to keep projects on schedule and on budget. They recently adopted BuilderTrend but still rely on Excel for invoicing, billing, and spend tracking, creating reconciliation headaches and slowing decision-making. This role exists to own construction finance operations day to day, migrate financial tracking into BuilderTrend, and establish clear communication with field crews and subcontractors so management can focus on business development and project delivery.The Impact youâll makeConstruction Finance Operations
Own invoice tracking, billing, and AP/AR workflows in QuickBooks
Process and reconcile invoices, receipts, and payments against budgets, commitments, and subcontractor agreements
Track spend by project, cost code, and vendor; flag variances and threshold issues early
Systems and Data Migration (Excel â BuilderTrend)
Migrate current financial tracking from Excel into BuilderTrend with clean, validated data
Configure and maintain cost codes, budgets, and workflows for accurate reporting
Establish documentation and SOPs to ensure consistent, auditable processes
Reconciliation and Reporting
Perform weekly reconciliations between BuilderTrend, QuickBooks, and source documentation
Produce clear weekly summaries of AP/AR status, spend-to-budget, and upcoming cash needs
Resolve discrepancies promptly and maintain an organized digital audit trail in Google Drive
Subcontractor and Vendor Coordination
Request estimates, invoices, and supporting documents from subcontractors and suppliers
Coordinate delivery of invoices and ensure all required documentation is received on time
Obtain schedule updates from subs and communicate changes to management and field teams
Communication and Field Interface
Serve as a liaison between management and Spanish-speaking field crews to close communication gaps
Route approvals, share status updates, and follow up proactively via WhatsApp, email, iMessage, and Google Meetings
Support project coordination needs as a secondary priority to finance
Skills, Knowledge and ExpertiseRequired:
Construction industry bookkeeping experience with proven QuickBooks proficiency (AP/AR, billing, reconciliation)
Hands-on BuilderTrend or similar project management tool experience for project financials and reporting
Strong knowledge of construction finance (invoice workflows, spend tracking, subcontractor agreements/thresholds)
Comfortable interfacing with field crews and subcontractors
Available full-time, MondayâFriday, 8:00 amâ5:00 pm Eastern Time (with flexibility for an additional hour as needed)
WFH Set-Up:
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
Your Superpowers:
Technical: QuickBooks, BuilderTrend, Google Workspace (Drive, Gmail, Meet), and strong Excel skills for data cleanup/migration
Financial rigor: meticulous reconciliation, cost coding, spend-to-budget tracking, and documentation
Organization: exceptional attention to detail, file management, and process discipline
Communication: clear, proactive follow-ups; confident with WhatsApp, email, iMessage, and meetings
Mindset: ownership, urgency, problem-solving, and the ability to manage multiple projects simultaneously
You should apply if…
You love bringing order to complex construction finances and can quickly spot gaps or discrepancies
Youâre systems-driven and excited to transition teams from ad hoc spreadsheets to disciplined, software-based workflows
You thrive in a fast-moving environment, communicate clearly with office and field personnel, and follow through without handholding
You take pride in accuracy, reliability, and being the go-to person for keeping billing, invoices, and reconciliation on track
What to expect…Work Setup:
Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
40 hours per week
MondayâFriday, 8:00 amâ5:00 pm Eastern Time
Compensation:
$7 per hour
No benefits package included
Benefits
Apply Now
Own invoice tracking, billing, and AP/AR workflows in QuickBooks
Process and reconcile invoices, receipts, and payments against budgets, commitments, and subcontractor agreements
Track spend by project, cost code, and vendor; flag variances and threshold issues early
Systems and Data Migration (Excel â BuilderTrend)
Migrate current financial tracking from Excel into BuilderTrend with clean, validated data
Configure and maintain cost codes, budgets, and workflows for accurate reporting
Establish documentation and SOPs to ensure consistent, auditable processes
Reconciliation and Reporting
Perform weekly reconciliations between BuilderTrend, QuickBooks, and source documentation
Produce clear weekly summaries of AP/AR status, spend-to-budget, and upcoming cash needs
Resolve discrepancies promptly and maintain an organized digital audit trail in Google Drive
Subcontractor and Vendor Coordination
Request estimates, invoices, and supporting documents from subcontractors and suppliers
Coordinate delivery of invoices and ensure all required documentation is received on time
Obtain schedule updates from subs and communicate changes to management and field teams
Communication and Field Interface
Serve as a liaison between management and Spanish-speaking field crews to close communication gaps
Route approvals, share status updates, and follow up proactively via WhatsApp, email, iMessage, and Google Meetings
Support project coordination needs as a secondary priority to finance
Skills, Knowledge and ExpertiseRequired:
Construction industry bookkeeping experience with proven QuickBooks proficiency (AP/AR, billing, reconciliation)
Hands-on BuilderTrend or similar project management tool experience for project financials and reporting
Strong knowledge of construction finance (invoice workflows, spend tracking, subcontractor agreements/thresholds)
Comfortable interfacing with field crews and subcontractors
Available full-time, MondayâFriday, 8:00 amâ5:00 pm Eastern Time (with flexibility for an additional hour as needed)
WFH Set-Up:
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
Your Superpowers:
Technical: QuickBooks, BuilderTrend, Google Workspace (Drive, Gmail, Meet), and strong Excel skills for data cleanup/migration
Financial rigor: meticulous reconciliation, cost coding, spend-to-budget tracking, and documentation
Organization: exceptional attention to detail, file management, and process discipline
Communication: clear, proactive follow-ups; confident with WhatsApp, email, iMessage, and meetings
Mindset: ownership, urgency, problem-solving, and the ability to manage multiple projects simultaneously
You should apply if…
You love bringing order to complex construction finances and can quickly spot gaps or discrepancies
Youâre systems-driven and excited to transition teams from ad hoc spreadsheets to disciplined, software-based workflows
You thrive in a fast-moving environment, communicate clearly with office and field personnel, and follow through without handholding
You take pride in accuracy, reliability, and being the go-to person for keeping billing, invoices, and reconciliation on track
What to expect…Work Setup:
Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
40 hours per week
MondayâFriday, 8:00 amâ5:00 pm Eastern Time
Compensation:
$7 per hour
No benefits package included
Benefits
Apply Now