Client Operations Coordinator
We're hiring a Client Operations Coordinator to be the first team member at a growing marketing and sales agency.
We own the client's full revenue system, from paid ads to the sales team.
You'll work directly with the founder, who also serves as COO of an 8-figure portfolio of companies spending millions in advertising across sales and marketing verticals.
This is not an assistant role. You'll be in the middle of client delivery, sales operations, and business growth. You'll keep projects moving, reports sharp, and systems runningâso leadership stays in strategy and sales, not execution. As the agency scales over the next 3â4 months, this position transitions to full-time with increased responsibilities, compensation, and performance-based bonuses tied to agency growth.
The Opportunity
This isn't a side gig that stays a side gig.
⢠You're employee #1 at an agency that's scaling fast. Seat at the table from day one.
⢠Full-time within 3â4 months. This is a timeline, not a "maybe."
⢠Performance bonuses tied to growth. As the agency scales, so does your compensation.
⢠Rare access. See the inside of an 8-figure operation spending millions in advertisingâhow decisions get made, how teams are built, how revenue is generated. Most people don't get this exposure until they're 10 years in.
⢠Ownership over your work. Do your job, do it well, and you'll never hear about the "how." If you have a better idea, share it.
What You'll Own
Client Operations
⢠Sit in on client meetings, capture action items, and drive follow-through to completion
⢠Build and deliver client reports on a consistent cadence
⢠Manage client scheduling, communication, and onboarding workflows
⢠Track all active deliverables across clientsânothing slips
Marketing Operations
⢠Build and maintain automations and pipelines in GoHighLevel (or similar CRM)
⢠Light web designâfunnels, landing pages, and campaign assets in GHL
⢠Compile and deliver sales team performance reports
⢠Maintain KPI dashboards and Slack-based reporting
Task & Project Management
⢠Attend internal team meetings, run notes through AI tools, extract and prioritize tasks
⢠Track leadership action items and hold the team accountable to deadlines
⢠Prepare meeting briefsâpull relevant data, reports, and context ahead of key meetings
Systems & Documentation
⢠Document SOPs and playbooks as processes are built in real-time
⢠Leverage AI tools for note-taking, reporting, and task management
Recruiting Support
⢠Source candidates, screen resumes, and schedule interviews
⢠Manage the recruiting pipeline and coordinate onboarding for new hires
In Your First 30 Days You'llâŚ
⢠Be fully onboarded into all active client accounts
⢠Own the weekly sales team reporting cadence
⢠Have documented your first 3â5 SOPs
⢠Attend all client and internal team meetings independently
⢠Have a working command of the full tool stack
Who You Are
⢠2â4 years in marketing operations, client management, or agency ops
⢠Hands-on CRM and marketing automation experience (GoHighLevel is a strong plus)
⢠SMB or startup experienceâyou've worked where everyone wears multiple hats
⢠Strong project management instinctsâyou track details others forget
⢠Comfortable working autonomously in a fast-moving, remote environment
⢠Available MondayâFriday, 9 AMâ5 PM PST (20 hours/week within this window)
⢠Bonus: info product, coaching, or marketing agency background
Our Tool Stack: Slack, Asana, GoHighLevel, Claude, Manus, Fathom, Zoom
This Role Is NOT For You IfâŚ
⢠You need to be told what to do every day
⢠You've only worked in large corporate environments and need rigid structure
⢠You're uncomfortable with ambiguity and shifting priorities
⢠You're not willing to be stretched and challenged
How to Apply
We don't just want a resume. We want to see how you think and communicate. To apply, please email [email protected]:
⢠Your resume
⢠Your DISC assessment results
⢠A short video (2 minutes max): Tell us why you're the right fit, and walk us through a time you kept a project from falling apart
Applications without all three will not be reviewed.
Apply Now
Apply Now
We own the client's full revenue system, from paid ads to the sales team.
You'll work directly with the founder, who also serves as COO of an 8-figure portfolio of companies spending millions in advertising across sales and marketing verticals.
This is not an assistant role. You'll be in the middle of client delivery, sales operations, and business growth. You'll keep projects moving, reports sharp, and systems runningâso leadership stays in strategy and sales, not execution. As the agency scales over the next 3â4 months, this position transitions to full-time with increased responsibilities, compensation, and performance-based bonuses tied to agency growth.
The Opportunity
This isn't a side gig that stays a side gig.
⢠You're employee #1 at an agency that's scaling fast. Seat at the table from day one.
⢠Full-time within 3â4 months. This is a timeline, not a "maybe."
⢠Performance bonuses tied to growth. As the agency scales, so does your compensation.
⢠Rare access. See the inside of an 8-figure operation spending millions in advertisingâhow decisions get made, how teams are built, how revenue is generated. Most people don't get this exposure until they're 10 years in.
⢠Ownership over your work. Do your job, do it well, and you'll never hear about the "how." If you have a better idea, share it.
What You'll Own
Client Operations
⢠Sit in on client meetings, capture action items, and drive follow-through to completion
⢠Build and deliver client reports on a consistent cadence
⢠Manage client scheduling, communication, and onboarding workflows
⢠Track all active deliverables across clientsânothing slips
Marketing Operations
⢠Build and maintain automations and pipelines in GoHighLevel (or similar CRM)
⢠Light web designâfunnels, landing pages, and campaign assets in GHL
⢠Compile and deliver sales team performance reports
⢠Maintain KPI dashboards and Slack-based reporting
Task & Project Management
⢠Attend internal team meetings, run notes through AI tools, extract and prioritize tasks
⢠Track leadership action items and hold the team accountable to deadlines
⢠Prepare meeting briefsâpull relevant data, reports, and context ahead of key meetings
Systems & Documentation
⢠Document SOPs and playbooks as processes are built in real-time
⢠Leverage AI tools for note-taking, reporting, and task management
Recruiting Support
⢠Source candidates, screen resumes, and schedule interviews
⢠Manage the recruiting pipeline and coordinate onboarding for new hires
In Your First 30 Days You'llâŚ
⢠Be fully onboarded into all active client accounts
⢠Own the weekly sales team reporting cadence
⢠Have documented your first 3â5 SOPs
⢠Attend all client and internal team meetings independently
⢠Have a working command of the full tool stack
Who You Are
⢠2â4 years in marketing operations, client management, or agency ops
⢠Hands-on CRM and marketing automation experience (GoHighLevel is a strong plus)
⢠SMB or startup experienceâyou've worked where everyone wears multiple hats
⢠Strong project management instinctsâyou track details others forget
⢠Comfortable working autonomously in a fast-moving, remote environment
⢠Available MondayâFriday, 9 AMâ5 PM PST (20 hours/week within this window)
⢠Bonus: info product, coaching, or marketing agency background
Our Tool Stack: Slack, Asana, GoHighLevel, Claude, Manus, Fathom, Zoom
This Role Is NOT For You IfâŚ
⢠You need to be told what to do every day
⢠You've only worked in large corporate environments and need rigid structure
⢠You're uncomfortable with ambiguity and shifting priorities
⢠You're not willing to be stretched and challenged
How to Apply
We don't just want a resume. We want to see how you think and communicate. To apply, please email [email protected]:
⢠Your resume
⢠Your DISC assessment results
⢠A short video (2 minutes max): Tell us why you're the right fit, and walk us through a time you kept a project from falling apart
Applications without all three will not be reviewed.
Apply Now
Apply Now