Bilingual Human Resources Assistant/Receptionist (Entry Level)
Your Mission
As a Human Resources Assistant, provide exceptional administrative support to the HR department while ensuring company policies and procedures are upheld. Collaborate with team members and applicants to deliver a seamless experience.
Key Responsibilities
Support HR Team:
ā¢ Act as the receptionist for the HR team and respond to inquiries from applicants and team members about job opportunities, forms, or procedures.
ā¢ Manage HR mailbox and distribute departmental mail daily.
ā¢ Create and maintain employee files, ensuring filing is always up-to-date.
RecruitingOnboarding:
ā¢ Provide pre-employment recruiting assistance and schedule employment tests, drug screens, and more.
ā¢ Prepare for new hire orientations (e.g., booking location, preparing materials).
ā¢ Coordinate relocation administration and oversee new hire and termination processes in HRIS.
TrainingDevelopment:
ā¢ Assist with maintaining training records.
ā¢ Update employee information in training software and send reminders for overdue training.
ā¢ Generate training reports and oversee training schedules.
Event Coordination:
ā¢ Help plan events such as the 20-Year Outing, United Way activities, and service award distribution.
ā¢ Manage the company's t-shirt process and new hire gifts.
CommunicationOrganization:
ā¢ Maintain the company organizational chart, updating it monthly.
ā¢ Communicate holiday calendars and 24/7 shift schedules.
ā¢ Handle employment verifications.
SafetySecurity:
ā¢ Administer safety procedures and reimbursements (e.g., safety shoes/glasses).
ā¢ Schedule Safety Committee Meetings, attend the meetings, take notes, and distribute them.
ā¢ Issue security access cards and maintain security system data.
Minimum Qualifications
ā¢ Associate's degree in Administrative Assistant or related field preferred, with 3 years of experience in a highly responsible administrative role; OR
ā¢ 5 years of administrative experience, preferably in a manufacturing office environment.
Apply Now
As a Human Resources Assistant, provide exceptional administrative support to the HR department while ensuring company policies and procedures are upheld. Collaborate with team members and applicants to deliver a seamless experience.
Key Responsibilities
Support HR Team:
ā¢ Act as the receptionist for the HR team and respond to inquiries from applicants and team members about job opportunities, forms, or procedures.
ā¢ Manage HR mailbox and distribute departmental mail daily.
ā¢ Create and maintain employee files, ensuring filing is always up-to-date.
RecruitingOnboarding:
ā¢ Provide pre-employment recruiting assistance and schedule employment tests, drug screens, and more.
ā¢ Prepare for new hire orientations (e.g., booking location, preparing materials).
ā¢ Coordinate relocation administration and oversee new hire and termination processes in HRIS.
TrainingDevelopment:
ā¢ Assist with maintaining training records.
ā¢ Update employee information in training software and send reminders for overdue training.
ā¢ Generate training reports and oversee training schedules.
Event Coordination:
ā¢ Help plan events such as the 20-Year Outing, United Way activities, and service award distribution.
ā¢ Manage the company's t-shirt process and new hire gifts.
CommunicationOrganization:
ā¢ Maintain the company organizational chart, updating it monthly.
ā¢ Communicate holiday calendars and 24/7 shift schedules.
ā¢ Handle employment verifications.
SafetySecurity:
ā¢ Administer safety procedures and reimbursements (e.g., safety shoes/glasses).
ā¢ Schedule Safety Committee Meetings, attend the meetings, take notes, and distribute them.
ā¢ Issue security access cards and maintain security system data.
Minimum Qualifications
ā¢ Associate's degree in Administrative Assistant or related field preferred, with 3 years of experience in a highly responsible administrative role; OR
ā¢ 5 years of administrative experience, preferably in a manufacturing office environment.
Apply Now