Associate, ULI Northwest

The Urban Land Institute (ULI) is a nonprofit organization focused on land use and real estate development. They are seeking an Associate to support the Northwest District Council by providing marketing, event planning, and administrative assistance to facilitate community engagement and professional development.ResponsibilitiesSupport ULI Northwest marketing and communication efforts (website, social media, and email campaigns)Maintain ULI Northwest’s internal and external calendar systemsHelp prepare event collateral and presentation materials for programs and committee meetings (e.g., agendas, speaker bios, PowerPoint slideshows)Engage with members and organizations through social media posts on LinkedIn, InstagramProvide outstanding customer service as the first point of contact for members, volunteers, and partners, ensuring prompt and professional responses to inquiriesAccurately enter data into ULI’s online CRM system to prepare events and programs for registrationIn-person event-planning tasks including (but not limited to) ordering catering, coordinating snacks and beverages, handling room setup, creating meeting materials, registering event attendees, and processing event-specific invoicesManage logistical aspects of planning and implementing programs, including technology checks for speakers and panelists, sending calendar reminders, and handling Zoom functionalitySupport committees by coordinating meeting times, sending meeting notices, tracking RSVPs, updating committee lists and preparing for committee meetingsAttend committee meetings and disseminate notes to committee members and ULI staffManage and access records from ULI's database to generate reports, attendee lists, invoices, etcMaintain and update committee member listsSupport financial tasks; create and send invoices, process payments, expense reporting etcMaintain and update online file systems for ULI NorthwestOrder supplies and other technology for the District Council, as neededProduce contracts for vendors and contractorsManage and respond to phone/email inquiries from main ULI Northwest phone line and inboxSkillsA combination of relevant experience or education, such as a college degree, professional certifications, or practical work experience in customer service, administration, or event supportProfessional oral and written communication, including exceptional spelling and grammarExcellent computer skills, basic PDF-file manipulation and graphic design skills preferredProficient in Microsoft Office Suite, especially Outlook, Word, Excel, PowerPoint and OneNoteComfortable using and learning about Artificial Intelligence tools for work efficiencyAbility to learn new technologies and systems quicklyAbility to initiate tasks and assume responsibility for them, and to work with minimal supervision in a high-production positionA proactive, problem-solving attitude with strong organizational and multitasking skills is essentialAbility to travel locally within western Washington, with occasional national travelAbility to attend events throughout the day, including early mornings or eveningsDemonstrated customer service skillsBenefitsHealth, dental, and life insuranceGenerous vacation leaveRetirement plan with employer matchCompany OverviewThe Urban Land Institute provides leadership in the responsible use of land and in creating and sustaining thriving communities worldwide. It was founded in 1936, and is headquartered in Washington, District of Columbia, USA, with a workforce of 201-500 employees. Its website is http://uli.org.



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