Archiving & Assets Associate
Primary Wave Music is the leading independent publisher of iconic and legendary music in the world. The Archiving & Assets Associate will be responsible for assisting with, organizing, and marketing the company's portfolio of iconic music rights, ensuring all owned assets and projects are properly managed and cataloged. Responsibilities Assist with the delivery, quality control, and management of all owned media and marketing assets to both internal and external partners Responsible for ingesting, onboarding, and organizing assets, including, but not limited to: audio, video, photographs, documents, and physical artifacts Collect and integrate metadata into the digital Smart Vault system across all estate clients in an effort to create stronger searchability and connections between assets Work with members of the Assets & Archives team in achieving an entirely digital archive that ties directly to the source physical assets Inbound and catalog assets from new acquisitions into our archives system, ensuring the accuracy of asset delivery from the seller Assist in any advancements in the physical vault, including but not limited to organization techniques, searchability improvements, and additional storage solutions Organize, scan, and ingest legal files, contracts, and correspondence into a searchable database in an effort to support the Business Affairs team Identify key assets and IP to assist with marketing ideas and rights Ideate and work closely with the Asset Manager and the marketing team on the development of original music-centric media content (album projects, film, TV, podcasts, etc.) Skills Bachelor's degree in Library & Info Sciences, Music Business, or related field Experience in Adobe Photoshop, InDesign, Illustrator Experience in Microsoft Excel and PowerPoint Passion for music, recorded music history, pop culture, and an understanding of the music business Brings scalable approaches and an understanding of physical and digital media Is versed in physical and digital file formats and has experience managing photography and creative libraries within the entertainment space Must be highly organized with a passion for marketing, audio, video, photography, and cinematic content Asset management or creative services experience Detail-oriented and highly organized Strong analytical and critical thinking skills Excellent communication and relationship-building skills Strong time-management skills Manages client assets according to investment preferences and company goals Fosters and maintains positive client relationships Compiles and presents asset management reports to clients, supervisors, and senior executives Contributes to marketing team efforts by accomplishing related tasks as needed Unstoppable work ethic Understanding of the music marketplace In touch with current trends and digital media Familiarity with the nuances of music IP management Ability to identify musical trends in the marketplace and anticipate those that will achieve significant fan bases Provide timely communication regarding the status of each asset & projects (i.e., alerting business affairs of legal issues, advising senior management of potential project overages or delays) Be a great problem solver – even more so, have the ability to anticipate issues before they arise and adjust accordingly Understanding of the workflow within a marketing, production, or creative department or company Background in Archiving preferred but not required Encyclopedic musical knowledge and interest in recorded music history Creative Marketing Ideas and how to execute Experience with audio and video editing software (Pro Tools, Premiere Pro, Audition) Project management expertise and experience in a process-centric, operational role Archiving and/or FileMaker Experience Benefits Healthcare plan 401(k) Long-term and short-term disability Holidays Life insurance A hybrid work schedule Vacation time Company Overview Primary Wave is a provider of a full-service entertainment company with expertise in talent, literary, and music management. It was founded in 2006, and is headquartered in New York, New York, USA, with a workforce of 201-500 employees. Its website is