Administrative Secretary: Foundation
About the position
Supports leaders and department operations within non-clinical area by maintaining calendars, scheduling meetings, receiving and sending mail, preparing documents and presentations using Microsoft programs.
Responsibilities
ā¢ Supports department operations by inputting data, answering phones and routing departmental phone calls to appropriate source.
ā¢ Answers and routes telephone calls from within or outside of the organization.
ā¢ Creates and/or proofs department correspondence and reports, ensures appropriate distribution on documents.
ā¢ Coordinates office procedures and efficient operations of the department.
ā¢ Communicates effectively via personal contact, phone and in writing with hospital staff, community professionals and vendors.
ā¢ May respond on behalf of leader both verbally and in writing as requested.
ā¢ Accurately uses all Microsoft applications necessary for reports, letters, forms, etc.
ā¢ May assist with timekeeping and tracking of staff requirements (annual education, performance evaluations, onboarding checklists, orientation, etc.)
ā¢ Maintains office supplies.
ā¢ Assists with project work.
ā¢ Assists with cross coverage as needed/directed.
ā¢ Other duties as assigned.
Requirements
ā¢ Requires proficient secretarial skills.
ā¢ Must have telephone skills.
ā¢ Strong communication (verbal and written), interpersonal and organizational skills required.
ā¢ Ability to work under stressful conditions in an appropriate manner, independently with minimal supervision and maintain confidential information.
ā¢ High School diploma or equivalent required.
ā¢ minimum of one (1) years' experience in an office setting performing secretarial duties (receiving and routing phone calls, typing, data entry etc.) required.
ā¢ Basic to advanced knowledge of computer system required (i.e. Microsoft Word, Microsoft excel, Microsoft PowerPoint)
Nice-to-haves
ā¢ Experience with Microsoft applications preferred.
Apply Now
Apply Now
Supports leaders and department operations within non-clinical area by maintaining calendars, scheduling meetings, receiving and sending mail, preparing documents and presentations using Microsoft programs.
Responsibilities
ā¢ Supports department operations by inputting data, answering phones and routing departmental phone calls to appropriate source.
ā¢ Answers and routes telephone calls from within or outside of the organization.
ā¢ Creates and/or proofs department correspondence and reports, ensures appropriate distribution on documents.
ā¢ Coordinates office procedures and efficient operations of the department.
ā¢ Communicates effectively via personal contact, phone and in writing with hospital staff, community professionals and vendors.
ā¢ May respond on behalf of leader both verbally and in writing as requested.
ā¢ Accurately uses all Microsoft applications necessary for reports, letters, forms, etc.
ā¢ May assist with timekeeping and tracking of staff requirements (annual education, performance evaluations, onboarding checklists, orientation, etc.)
ā¢ Maintains office supplies.
ā¢ Assists with project work.
ā¢ Assists with cross coverage as needed/directed.
ā¢ Other duties as assigned.
Requirements
ā¢ Requires proficient secretarial skills.
ā¢ Must have telephone skills.
ā¢ Strong communication (verbal and written), interpersonal and organizational skills required.
ā¢ Ability to work under stressful conditions in an appropriate manner, independently with minimal supervision and maintain confidential information.
ā¢ High School diploma or equivalent required.
ā¢ minimum of one (1) years' experience in an office setting performing secretarial duties (receiving and routing phone calls, typing, data entry etc.) required.
ā¢ Basic to advanced knowledge of computer system required (i.e. Microsoft Word, Microsoft excel, Microsoft PowerPoint)
Nice-to-haves
ā¢ Experience with Microsoft applications preferred.
Apply Now
Apply Now