Administrative Assistant, Artists & Attractions

Opus 3 Artists is a leading company managing the careers and touring activities of many of the world’s greatest performing artists and ensembles. We are looking for a full-time assistant that provides administrative and clerical support to the Senior Vice President/Manager, Artists & Attractions. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule. You would need to work in the office at least two days a week.

Essential Duties and Responsibilities include the following:
• Supports the Senior Vice President/Manager, Artists & Attractions in all day-to-day functions, to include correspondence, scheduling, expense reports, booking travel, organization of team systems and workflow
• Works with artists and presenters to advance logistics, including creating itineraries and coordinating rehearsals, travel, hotels, and visas
• Tracks ticket sales with presenting organizations on a weekly basis; Works with the Senior Vice President/Manager, Artists & Attractions and artists’ social media managers, where applicable, to strategize social media campaigns in support of performance schedules
• Enters engagement details into company database; Prepares and tracks contracts
• Tracks artists’ payments and/or commissions
Fields routine and non-routine questions via phone and email including high volume communication with artists and presenters
• Creates and designs general correspondences, memos, and financial reports; updates company database
• Creates weekly social media updates to highlight roster upcoming performances
• Other duties may be assigned to meet business needs

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