Administrative and Financial Assistant

MHiPros is a nationwide services and project-based company seeking a highly organized Administrative & Financial Support Coordinator to assist with financial operations and internal administrative support. The role focuses on financial accuracy, project profitability tracking, and supporting company leadership and teams. Responsibilities Assist with QuickBooks management, including: Customer invoicing and payment tracking (A/R) Vendor bill processing and payment tracking (A/P) Ensure transactions are properly recorded and allocated Maintain organized financial records and documentation Coordinate with external accountants and tax professionals Track and assist with sales tax reporting across multiple states and counties Maintain tax-exempt certificates Monitor filing schedules (quarterly, semi-annual, etc.) to ensure compliance Manage and product all tax transactions and reports Track project-level costs, including: Materials and supplier invoices Receipts and job-related expenses Labor hours (field and shop) Ensure all costs are accurately assigned to the correct project Assist in preparing project profitability reports Log project duration and labor time for performance analysis Track and allocate technician and shop labor hours by project Assist management in monitoring field schedules and job assignments Ensure labor time (field, shop, fabrication, prep) is properly recorded Create and send purchase orders Create, send and manage invoices Track and pay vendor invoices Support company leadership with administrative tasks and reporting Assist sales and operations teams with documentation, tracking, and follow-ups Communicate with suppliers regarding purchasing, documentation, and billing Help improve internal processes, organization, and efficiency Handle occasional ad-hoc administrative tasks as needed Skills 1–3 years experience in administration, bookkeeping, or financial support Experience with QuickBooks (required) Strong attention to detail and organization Comfortable working with spreadsheets, reports, and financial data Ability to manage multiple priorities and deadlines Strong communication skills (written and verbal) Experience in construction, manufacturing, or project-based environments is a plus (not required) Benefits Growth Opportunity: Clear advancement to Specialist role with increased compensation Stable, company growing nationwide. Direct exposure to leadership and business operations. Opportunity to grow into a higher-level financial and operations role. Collaborative, fast-paced environment. Make a real impact on project profitability and company performance. Company Overview Material Handling, Fall Protection & Access Solutions The MHi Pros management team has well over 20 years of professional experience in the industries of Material Handling, Fall Protection Solutions and Access Platforms We are Reliable, Responsive and Ready to Serve You and Your Team! Experience the difference by working with one of our experienced, well-trained team members to assist you with your next material handling, fall protection or access platform project. It was founded in 2017, and is headquartered in Riverside, CA, US, with a workforce of 2-10 employees. Its website is