ZOMVAC Travel & Event Logistics Manager

The Travel & Event Logistics Manager oversees all domestic and international travel for ZOMVAC staff. This includes booking airfare, hotel stays, ground transportation, and preparing travel documents. The role requires close coordination with the Events team to manage logistics for conventions, showcases, and team retreats—while adhering to studio travel policies, including no use of Alaska Airlines or any Alaska Air Group affiliates. Approved Airlines Policy ✅ Oneworld Alliance airlines, such as: • American Airlines (AA) • British Airways • Japan Airlines (JAL) • Finnair • Iberia • Cathay Pacific • Qatar Airways • Qantas • Royal Jordanian • SriLankan Airlines ✅ Other accepted non-Alaska carriers (domestic + international): • Delta Air Lines (preferred domestic carrier) • Southwest Airlines • United Airlines • JetBlue • Lufthansa • Air France • KLM • Emirates • Singapore Airlines • ANA • EVA Air • Sun Country, Avelo, Frontier, Spirit (for regional/last-resort budget trips) ❌ Prohibited: • Alaska Airlines • Hawaiian Airlines • Horizon Air • Any airline owned by or codesharing through ALK • You are prohibited from using OneWorld Miles on any ALK airlines Travel Amenities & Essentials • • Lyft as primary rideshare vendor (Uber as fallback) • • Pre-booked hotel rooms with breakfast included • • $40–$70 daily per diem for meals • • Airport snacks and hydration packages • • Emergency kits (meds, hygiene, backup chargers) • • Printed & digital travel folders with boarding passes, maps, hotel info • • Coordination of passports, visas, and vaccine cards as needed Responsibilities • • Research, book, and confirm travel itineraries within policy • • Keep records of all booking receipts and travel expenses • • Organize arrival/departure times and ground transport • • Ensure ADA/accessibility and dietary needs are met • • Communicate changes, delays, or emergency plans clearly • • Support platform showcase staff with required travel timelines Required Qualifications • • Experience planning travel for a distributed team • • Strong understanding of airline alliances and reward systems • • Familiarity with U.S. and international event travel • • Confident with Google Sheets, Gmail, TripIt, or similar tools • • Able to work independently and stay organized across time zones Preferred Qualifications • • Background in game industry events (e.g. PAX, GDC, SOBA, Gamescom) • • Experience with Delta SkyMiles, Oneworld, and other reward programs • • Familiarity with Notion, Trello, or other team software • • Excellent communication skills Job Type: Contract Pay: $25.00 - $40.00 per hour Expected hours: 5 – 15 per week Benefits: • Employee assistance program • Flexible schedule • Paid time off Work Location: Remote Apply tot his job Apply tot his job