Virtual HR/Administrative Assistant - Part-Time Remote
Job Summary
We are seeking a reliable and experienced virtual assistant to support our HR operations and administrative functions. This is a perfect opportunity for someone who enjoys variety in their work and wants to contribute to helping businesses build stronger teams and workplace cultures.
Key Responsibilities
ā¢ Client Scheduling & Calendar Management: Coordinate meetings, interviews, and coaching sessions across multiple time zones
ā¢ Document Preparation: Draft and format offer letters, employment agreements, policy documents, and other HR materials
ā¢ Client Communication: Serve as initial point of contact for client inquiries via email and phone
ā¢ Administrative Support: Maintain client files, update databases, and organize digital documents
ā¢ Recruitment Assistance: Post job openings, screen resumes, and schedule candidate interviews
ā¢ Project Coordination: Help track project timelines and deliverables for client engagements
ā¢ Research Support: Conduct HR-related research on best practices, compliance requirements, and industry trends
ā¢ Meeting Support: Prepare agendas, take notes, and follow up on action items
ā¢ General Administrative Tasks: Data entry, invoice processing, and other business support as needed
Required Qualifications
CRITICAL REQUIREMENTS - Non-Negotiable:
ā¢ Exceptional written communication skills - You will draft client correspondence, offer letters, and professional documents that reflect our company's quality standards
ā¢ Outstanding verbal communication skills - You will be the voice of our company when speaking with clients, candidates, and stakeholders
ā¢ Proven reliability and dependability - Consistent availability, meeting deadlines, and following through on commitments without supervision
ā¢ Professional phone presence - Comfortable conducting business calls with executives, HR directors, and job candidates
Additional Required Qualifications:
ā¢ Minimum 2-3 years of HR or administrative support experience
ā¢ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
ā¢ Experience with scheduling software (Calendly, Acuity, or similar)
ā¢ Familiarity with HR processes and employment law basics
ā¢ Excellent attention to detail and organizational skills
ā¢ Ability to handle confidential information with discretion
ā¢ Reliable internet connection and dedicated workspace
ā¢ Available during EST business hours (flexible schedule within 15-20 hour range)
Preferred Qualifications
ā¢ Experience with HRIS systems (BambooHR, Workday, ADP, etc.)
ā¢ Background in recruiting or talent acquisition
ā¢ Knowledge of Maryland/DMV area employment regulations
ā¢ Experience supporting consultants or professional services firms
ā¢ Familiarity with video conferencing platforms (Zoom, Teams, etc.)
ā¢ Basic knowledge of social media platforms
What We Offer
ā¢ Competitive hourly rate ($18-$23/hour based on experience)
ā¢ Flexible remote work arrangement
ā¢ Opportunity to work with diverse clients across various industries
ā¢ Professional development opportunities
ā¢ Collaborative and supportive team environment
ā¢ Potential for growth as our business expands
Job Type: Part-time
Pay: $18.00 - $23.00 per hour
Expected hours: 15 ā 20 per week
Work Location: Remote
Apply Now
Apply Now
We are seeking a reliable and experienced virtual assistant to support our HR operations and administrative functions. This is a perfect opportunity for someone who enjoys variety in their work and wants to contribute to helping businesses build stronger teams and workplace cultures.
Key Responsibilities
ā¢ Client Scheduling & Calendar Management: Coordinate meetings, interviews, and coaching sessions across multiple time zones
ā¢ Document Preparation: Draft and format offer letters, employment agreements, policy documents, and other HR materials
ā¢ Client Communication: Serve as initial point of contact for client inquiries via email and phone
ā¢ Administrative Support: Maintain client files, update databases, and organize digital documents
ā¢ Recruitment Assistance: Post job openings, screen resumes, and schedule candidate interviews
ā¢ Project Coordination: Help track project timelines and deliverables for client engagements
ā¢ Research Support: Conduct HR-related research on best practices, compliance requirements, and industry trends
ā¢ Meeting Support: Prepare agendas, take notes, and follow up on action items
ā¢ General Administrative Tasks: Data entry, invoice processing, and other business support as needed
Required Qualifications
CRITICAL REQUIREMENTS - Non-Negotiable:
ā¢ Exceptional written communication skills - You will draft client correspondence, offer letters, and professional documents that reflect our company's quality standards
ā¢ Outstanding verbal communication skills - You will be the voice of our company when speaking with clients, candidates, and stakeholders
ā¢ Proven reliability and dependability - Consistent availability, meeting deadlines, and following through on commitments without supervision
ā¢ Professional phone presence - Comfortable conducting business calls with executives, HR directors, and job candidates
Additional Required Qualifications:
ā¢ Minimum 2-3 years of HR or administrative support experience
ā¢ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
ā¢ Experience with scheduling software (Calendly, Acuity, or similar)
ā¢ Familiarity with HR processes and employment law basics
ā¢ Excellent attention to detail and organizational skills
ā¢ Ability to handle confidential information with discretion
ā¢ Reliable internet connection and dedicated workspace
ā¢ Available during EST business hours (flexible schedule within 15-20 hour range)
Preferred Qualifications
ā¢ Experience with HRIS systems (BambooHR, Workday, ADP, etc.)
ā¢ Background in recruiting or talent acquisition
ā¢ Knowledge of Maryland/DMV area employment regulations
ā¢ Experience supporting consultants or professional services firms
ā¢ Familiarity with video conferencing platforms (Zoom, Teams, etc.)
ā¢ Basic knowledge of social media platforms
What We Offer
ā¢ Competitive hourly rate ($18-$23/hour based on experience)
ā¢ Flexible remote work arrangement
ā¢ Opportunity to work with diverse clients across various industries
ā¢ Professional development opportunities
ā¢ Collaborative and supportive team environment
ā¢ Potential for growth as our business expands
Job Type: Part-time
Pay: $18.00 - $23.00 per hour
Expected hours: 15 ā 20 per week
Work Location: Remote
Apply Now
Apply Now