Virtual Assistant / Productivity Systems Designer (Notion + Executive Support)

I’m a director at a tech company looking for a part-time assistant who is skilled at building productivity systems in Notion and providing ongoing executive support.

The first project is to design and implement a reusable Notion workspace that keeps me organized when collaborating with a virtual assistant. This should include:

- A dashboard for tasks and meeting notes (inputs from me → structured actions).

- A system for tracking projects, risks, and weekly priorities.

- A simple way to track wins and highlights so I'm prepared for reviews / senior leadership presentations

- Personal section for life logistics (school reminders, family schedules, etc.).

If the system setup goes well, I’d like this to turn into an ongoing relationship (5–10 hrs/week) where you help me:

- Summarize project statuses and risks based on notes I provide.

- Draft decks, outlines, and reports for senior leadership presentations.

- Keep me focused on top priorities (my ADHD brain sometimes works against me).

- Proactively surface reminders and structure so I can stay ahead of commitments.

Ideal Candidate:

- Strong experience with Notion system design (please share examples/screenshots).

- Background in executive assistance, project management, or operations.

- Excellent written communication and ability to turn raw notes into clear outputs.

- Proactive, detail-oriented, and comfortable suggesting better ways to work.

To Apply:

- Share examples of Notion setups or productivity systems you’ve built.

- Briefly describe your approach to keeping busy executives focused and organized.

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