Virtual Administrator / Clinic Coordinator (Remote)

Join our Team as a Virtual Administrator / Clinic Coordinator About Us We are a boutique psychotherapy practice based in Los Angeles. We specialize in depth-oriented therapy for children, teens, and young adults. Our work helps young people and their families better understand themselves, strengthen relationships, and navigate emotional growth with greater confidence and connection. As we grow from a solo practice into a small, collaborative team, we’re seeking a Virtual Administrator / Clinic Coordinator to support the heart of our operations. Our goal is to ensure therapists can focus on their clients while the administrative side runs seamlessly and thoughtfully. The Role This is a part-time, fully remote position for 5 to 10 hours per week, with potential to expand as the practice grows. We’re looking for someone who doesn’t just complete tasks but anticipates needs before they arise. Someone who thinks ten steps ahead, enjoys creating order and efficiency, and takes pride in building systems that help people do their best work. The right candidate values simplicity, innovation, and reliability, and finds meaning in supporting a practice that helps others thrive. What You’ll Do • Manage client inquiries, scheduling, and intake forms in SimplePractice • Oversee the shared inbox with professionalism and care • Support client onboarding, payments, and documentation • Maintain organized systems in Google Drive, Dropbox, and shared trackers • Create and refine templates and internal workflows for efficiency • Prepare weekly and monthly reports (consult calls, new clients, cancellations) • Optional: coordinate Instagram posts or light content scheduling using Canva To Succeed in This Role You: • Communicate clearly, compassionately, and professionally • Anticipate needs and think several steps ahead • Bring curiosity, accountability, and initiative to everything you do • Care about simplicity and clean systems • Enjoy working independently while collaborating with a small team Qualifications • 2–3 years of experience in client care or administrative support (healthcare or mental health preferred) • Strong written and verbal communication skills • Proficient with Google Workspace, Dropbox, and SimplePractice (or similar EHR) • Familiarity with HIPAA and confidentiality standards • Psychology undergraduates or graduates are welcome Attributes of Our Ideal Candidate • Self-motivated, proactive, and organized • Comfortable juggling multiple priorities • Calm under pressure and attentive to detail • Tech-savvy and quick to learn new systems • Brings thoughtful ideas to improve processes • Values collaboration, trust, and growth Compensation and Schedule • $22 per hour to start • 5 to 10 hours per week, fully remote • Flexible schedule with potential for increased hours and pay How to Apply Email your resume (and short note or cover letter) to [email protected] with the subject line: Virtual Admin Application — [Your Name] Apply tot his job