Urgently Hiring: Sr. Executive Assistant
Position at a Glance:Position: Sr. Executive AssistantCompensation: a competitive salaryCompany: WorkwarpStart Date: Immediate openings availableLocation: Remote  We are offering a contract to hire employment opportunity for a Sr. Executive Assistant in PERRYSBURG, Ohio. The chosen candidate will provide high-level executive support, encompassing administrative tasks, document management, business development, and contract administration. This role operates within the Financial Services industry and requires adeptness in various software including ADP ... Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System.
Responsibilities:
 Utilize project management, time management, and organizational strategies to ensure efficient completion of tasks
 Collaborate with COO to keep them informed of upcoming commitments and responsibilities, anticipating needs and offering solutions to conflicts
 Manage and complete assigned projects, tracking and following up on internal staff assignments, and verifying the accuracy of completed work
 Manage and prioritize a dynamic calendar of appointments, client meetings, and events, acting as a gatekeeper, screening calls and requests
 Organize, facilitate, and create minutes for meetings and video calls
 Prepare COO for meetings and business travel, including arranging detailed travel plans and itineraries
 Draft letters, client correspondence, documents, and respond to communications on behalf of the COO as directed
 Assist with preparing materials for customer presentations and conferences
 Submit COO expense reports
 Assist in promoting business development in coordination with the Marketing department
 Continuously seek improvements in work processes and contribute to a culture of innovation and collaboration Proven experience as a Senior Executive Assistant or in a similar role
 Proficiency in using ADP - Financial Services
 Experience with Cisco Webex Meetings for managing virtual meetings
 Familiarity with the Concur expense management system
 Extensive knowledge of CRM software for managing client relationships
 Ability to use the Kronos Timekeeping System effectively
 Proficiency in using the About Time software for project management
 Excellent calendar management skills to schedule meetings and appointments
 Strong communication skills for internal and external correspondence
 Experience in managing conference calls effectively
 Capable of handling correspondence professionally and timely Apply Job! We Want to Hear From You!If this role sounds like a perfect fit, don't hesitate. Apply today and let's build the future together.
Apply Now
Responsibilities:
 Utilize project management, time management, and organizational strategies to ensure efficient completion of tasks
 Collaborate with COO to keep them informed of upcoming commitments and responsibilities, anticipating needs and offering solutions to conflicts
 Manage and complete assigned projects, tracking and following up on internal staff assignments, and verifying the accuracy of completed work
 Manage and prioritize a dynamic calendar of appointments, client meetings, and events, acting as a gatekeeper, screening calls and requests
 Organize, facilitate, and create minutes for meetings and video calls
 Prepare COO for meetings and business travel, including arranging detailed travel plans and itineraries
 Draft letters, client correspondence, documents, and respond to communications on behalf of the COO as directed
 Assist with preparing materials for customer presentations and conferences
 Submit COO expense reports
 Assist in promoting business development in coordination with the Marketing department
 Continuously seek improvements in work processes and contribute to a culture of innovation and collaboration Proven experience as a Senior Executive Assistant or in a similar role
 Proficiency in using ADP - Financial Services
 Experience with Cisco Webex Meetings for managing virtual meetings
 Familiarity with the Concur expense management system
 Extensive knowledge of CRM software for managing client relationships
 Ability to use the Kronos Timekeeping System effectively
 Proficiency in using the About Time software for project management
 Excellent calendar management skills to schedule meetings and appointments
 Strong communication skills for internal and external correspondence
 Experience in managing conference calls effectively
 Capable of handling correspondence professionally and timely Apply Job! We Want to Hear From You!If this role sounds like a perfect fit, don't hesitate. Apply today and let's build the future together.
Apply Now