Undergraduate Program Coordinator and Scheduler (BLANK AST 3)

The University of California, Davis is seeking an Undergraduate Program Coordinator and Scheduler to provide administrative and programmatic support to the undergraduate program and advisors. This role involves course scheduling, enrollment management, and event planning, along with managing office administration and outreach activities. Responsibilities 70% - Course Scheduling and Enrollment Management 20% - Outreach and Event Planning 10% - Undergraduate Academic Program Support Skills Experience with course scheduling, enrollment management, submission of grades, and classroom logistics. Experience using University related information systems related to course scheduling, course management, and student information systems Experience with logistics of event planning including room reservations, coordinating rentals, and organizing catering Experience identifying students experiencing academic difficulty, in crisis and determining appropriate level of advising or referral to support services and counseling center. Experience serving as a liaison between students, staff and faculty in a degree-oriented program at the university/college level to address, solve and streamline academic needs and concerns of students, instructors and departments Experience developing informational materials, creating reports, and answering correspondence with attention to grammar, proofreading and spelling. Experience using software applications to write, edit, merge and format letters, mailing labels, and reports; to analyze and manage data; and for email and calendaring Working knowledge of academic courses/programs/curriculum, major and college requirements, petitions and certifications in a University setting Analytical and problem-solving skills to evaluate and interpret complex policies, procedures, and reference materials; to recommend solutions on a variety of issues; and to analyze new and existing policies to develop procedures to meet requirements Knowledge of policies, procedures and applicable laws relating to the maintenance of confidential student records and related sensitive information Knowledge of degree requirements to assist students with academic planning and to support faculty in their curriculum design and course scheduling Knowledge of campus, department and/or college requirements, resources, policies and procedures to interpret complex policies Organizational and time management skills to manage multiple projects and prioritize workload to meet critical deadlines Communication and interpersonal skills to develop and maintain ongoing professional relationships with a diverse constituency including faculty, staff, students, parents, and industry Benefits High quality and low-cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here Company Overview UC Davis was founded in 1908 to serve the state of California. We do and we always will. It was founded in 1908, and is headquartered in Davis, California, US, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship University of California, Davis has a track record of offering H1B sponsorships, with 224 in 2025, 182 in 2024, 201 in 2023, 157 in 2022, 137 in 2021, 130 in 2020. Please note that this does not guarantee sponsorship for this specific role.