Student Employment and Finance Assistant
Job title: Student Employment and Finance Assistant in Raleigh, NC at North Carolina State University
Company: North Carolina State University
Job description: Position InformationPosting Number PG195013TM
Position Number 24PN957
Position Type TemporaryEssential Job DutiesThe Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here ( ). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.Student Media is a department of NC State University's Division of Academic and Student Affairs. It supports NC State's six student-run media outlets - two student newspapers, a student radio station, a yearbook, a literary magazine, and a general interest magazine - who are in turn governed by the Student Media Board of Directors, which includes student leaders, faculty, program alumni and local media professionals. As a public forum for free expression, the student media at North Carolina State University exist to inform and to entertain, first and foremost, NC State students followed by members of the surrounding community and peers in the journalism profession. Working in student media gives participants hands-on experience in the mass media which will assist them regardless of their career goals. By upholding the highest standards of journalistic ethics, the student-run media will help students become competent as ethical and responsible adults, who are enthusiastic about their future involvement in human affairs and optimistic about their future.The primary purpose of the Student Employment & Finance Assistant position is to provide program support to the professional staff and 400+ student employees and volunteers within Student Media. Specific tasks and responsibilities include the following:
Create and maintain records for 400+ student staff members
Process hiring requests for 200+ student hourly and flat-rate employees within the department;
Review and process biweekly timesheets for all flat-rate employees;
Correct transcription errors for podcasts and videos;
Manage all incoming and outgoing mail;
Order office supplies for all organizations;
Answer main office telephone line and take messages as needed;
Reserve meeting spaces as needed;
Meet with student leaders and professional staff to discuss hiring and payroll practices;
Maintain standardized onboarding and offboarding procedures across the department
Monitor and maintain the departmental email address;
Assist with data gathering for division and university reports;
Assist all telephone, email, and in-person inquiries and direct as necessary;
Schedule and/or arrange meetings, travel, lodging, and parking for department personnel or visitors;
Maintain a variety of departmental records both electronically and manually in accordance with University record retention rules;
Recommend new procedures for streamlining administrative and operational duties or office functions;
Perform other related duties as assigned.
The successful candidate must be able to work independently with little direction and complete work efficiently with many interruptions. This position requires onsite presence; therefore remote work is not an option.Is Time Limited Yes
If Yes, Appointment Length 9 mos (8/4/2025 - 4/30/2026)Department InformationJob City & State Raleigh, NC
Department Student MediaSystem InformationClassification Title Temporary-Clerical
Working Title Student Employment and Finance AssistantPosition InformationRequirements and PreferencesWork Schedule 9 a.m.-4 p.m. Monday-Thursday (28 hours/week); 100% in-person
Other Work/Responsibilities
Minimum Experience/EducationHigh School Diploma or equivalency and related office experience; or equivalent combination of training and experience.
Department Required Skills
Have a working knowledge/experience using Google Suite products
Must be attentive to detail and accurate in record keeping.
Demonstrated excellent communication skills
Must be a self-starter and willing to take the initiative to perform responsibilities independently
Possess strong organizational and analytical skills
Preferred Years Experience, Skills, Training, Education
Experience in academic/higher education environment
Required License or CertificationN/A
Valid NC Driver's License required? No
Commercial Driver's License Required? NoRecruitmentRecruitment DetailsAnticipated Hiring Range $18-20/hourRecruitment DatesJob Open Date 05/19/2025Applicant InformationQuick Link
EEONC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or .Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.Supplemental QuestionsRequired fields are indicated with an asterisk (*). * * Describe a situation when you had to manage multiple deadlines where maintaining accuracy was extremely important.(Open Ended Question) * How did you learn of this opportunity?
NCSU Website
Job Alert (automated email from our system)
NCSU Executive Search Services
Monster.com
CareerBuilder.com
InsideHigherEd.com
HigherEdJobs.com
Other Online Job Board
Carolina Job Finder / Employment Guide
Job / Career Fair
The Chronicle of Higher Education
Professional Journal
Print Advertisement (Newspaper / Periodical)
Radio / Television Advertisement
Professional Organization
Higher Education Recruitment Consortium (HERC)
Direct Contact from NCSU HR Representative / Recruiter
NCSU Employee Referral
Social Media (LinkedIn, Twitter, Facebook, Other)
Other
If you learned about this vacancy from "other source" or "other website", please provide the source.
(Open Ended Question)Applicant DocumentsRequired Documents * Resume
Cover Letter
Contact Information for References
Optional Documents
Expected salary: $18 - 20 per hour
Location: Raleigh, NC
Apply for the job now!
Apply Now
Company: North Carolina State University
Job description: Position InformationPosting Number PG195013TM
Position Number 24PN957
Position Type TemporaryEssential Job DutiesThe Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here ( ). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.Student Media is a department of NC State University's Division of Academic and Student Affairs. It supports NC State's six student-run media outlets - two student newspapers, a student radio station, a yearbook, a literary magazine, and a general interest magazine - who are in turn governed by the Student Media Board of Directors, which includes student leaders, faculty, program alumni and local media professionals. As a public forum for free expression, the student media at North Carolina State University exist to inform and to entertain, first and foremost, NC State students followed by members of the surrounding community and peers in the journalism profession. Working in student media gives participants hands-on experience in the mass media which will assist them regardless of their career goals. By upholding the highest standards of journalistic ethics, the student-run media will help students become competent as ethical and responsible adults, who are enthusiastic about their future involvement in human affairs and optimistic about their future.The primary purpose of the Student Employment & Finance Assistant position is to provide program support to the professional staff and 400+ student employees and volunteers within Student Media. Specific tasks and responsibilities include the following:
Create and maintain records for 400+ student staff members
Process hiring requests for 200+ student hourly and flat-rate employees within the department;
Review and process biweekly timesheets for all flat-rate employees;
Correct transcription errors for podcasts and videos;
Manage all incoming and outgoing mail;
Order office supplies for all organizations;
Answer main office telephone line and take messages as needed;
Reserve meeting spaces as needed;
Meet with student leaders and professional staff to discuss hiring and payroll practices;
Maintain standardized onboarding and offboarding procedures across the department
Monitor and maintain the departmental email address;
Assist with data gathering for division and university reports;
Assist all telephone, email, and in-person inquiries and direct as necessary;
Schedule and/or arrange meetings, travel, lodging, and parking for department personnel or visitors;
Maintain a variety of departmental records both electronically and manually in accordance with University record retention rules;
Recommend new procedures for streamlining administrative and operational duties or office functions;
Perform other related duties as assigned.
The successful candidate must be able to work independently with little direction and complete work efficiently with many interruptions. This position requires onsite presence; therefore remote work is not an option.Is Time Limited Yes
If Yes, Appointment Length 9 mos (8/4/2025 - 4/30/2026)Department InformationJob City & State Raleigh, NC
Department Student MediaSystem InformationClassification Title Temporary-Clerical
Working Title Student Employment and Finance AssistantPosition InformationRequirements and PreferencesWork Schedule 9 a.m.-4 p.m. Monday-Thursday (28 hours/week); 100% in-person
Other Work/Responsibilities
Minimum Experience/EducationHigh School Diploma or equivalency and related office experience; or equivalent combination of training and experience.
Department Required Skills
Have a working knowledge/experience using Google Suite products
Must be attentive to detail and accurate in record keeping.
Demonstrated excellent communication skills
Must be a self-starter and willing to take the initiative to perform responsibilities independently
Possess strong organizational and analytical skills
Preferred Years Experience, Skills, Training, Education
Experience in academic/higher education environment
Required License or CertificationN/A
Valid NC Driver's License required? No
Commercial Driver's License Required? NoRecruitmentRecruitment DetailsAnticipated Hiring Range $18-20/hourRecruitment DatesJob Open Date 05/19/2025Applicant InformationQuick Link
EEONC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or .Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.Supplemental QuestionsRequired fields are indicated with an asterisk (*). * * Describe a situation when you had to manage multiple deadlines where maintaining accuracy was extremely important.(Open Ended Question) * How did you learn of this opportunity?
NCSU Website
Job Alert (automated email from our system)
NCSU Executive Search Services
Monster.com
CareerBuilder.com
InsideHigherEd.com
HigherEdJobs.com
Other Online Job Board
Carolina Job Finder / Employment Guide
Job / Career Fair
The Chronicle of Higher Education
Professional Journal
Print Advertisement (Newspaper / Periodical)
Radio / Television Advertisement
Professional Organization
Higher Education Recruitment Consortium (HERC)
Direct Contact from NCSU HR Representative / Recruiter
NCSU Employee Referral
Social Media (LinkedIn, Twitter, Facebook, Other)
Other
If you learned about this vacancy from "other source" or "other website", please provide the source.
(Open Ended Question)Applicant DocumentsRequired Documents * Resume
Cover Letter
Contact Information for References
Optional Documents
Expected salary: $18 - 20 per hour
Location: Raleigh, NC
Apply for the job now!
Apply Now