Sponsored Projects Specialist

We are seeking a Sponsored Projects Specialist (SPS) who will be the first point of contact for review of proposals, awards, and subawards, and expedites processing through established departmental workflows.Specific Duties & ResponsibilitiesEnsure all proposal and agreement-related documentation is complete, correct indirect costs (IDC) and facilities and administrative (F&A) rates are applied, and that proposals are submitted via COEUS, the university’s system for sponsored projects management.Verify compliance with all required processes and ensure that files are complete and properly assembled for review.Assess and determine based on a complex matrix of policy and regulation to proceed or to obtain additional review or approval.Ensure that required negotiation and agreement tracking information for contract proposals, non-disclosures, collaborations, and materials agreements is accurately maintained in COEUS and MyRAP (the JHU ORA’s systems for sponsored proposal processing and research agreement negotiation) and update the database as needed.Determine schedules to meet review and submission deadlines.Apply knowledge of federal regulations and policy on research compliance, e.g., human subjects, animal use, stem cell use.Understand processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution.Compose transmittal correspondence to internal and external stakeholders (e.g., administrative staff, sponsors) regarding the status of negotiations and/or signature process.Respond to routine questions regarding rules and regulations governing sponsored projects.Meet benchmarks, timelines, and goals to expedite the processing of grants and contracts.Participate in continuing education to remain current on changes in procedures, regulations, technology, etc.Other duties as assigned.Minimum QualificationsHigh school diploma or graduation equivalent.Five years of related administrative experience.Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.Preferred QualificationsBachelor's DegreeTechnical Skills and Expected Level of ProficiencyGrant Database Management - AwarenessGrant Deadline Adherence - AwarenessOral and Written Communications - AwarenessProposal File Organization - AwarenessProposal and Subaward Management - AwarenessRegulatory Compliance - AwarenessResearch Administration Systems - AwarenessThe core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.


Classified Title: Sponsored Projects Specialist Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY ($70,000 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: M-F/8:30 am - 5 pm FLSA Status: Non-Exempt Location: Remote Department name: SOM Admin Res Clinical Research Contract Personnel area: School of Medicine





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