Sponsored Programs Administrative and Post-Award Coordinator

Stony Brook University is seeking a Sponsored Programs Administrative and Post-Award Coordinator to provide administrative and operational support to the post award and contracts teams. The role involves assisting OSP Specialists, faculty, and researchers with ongoing award management and ensuring compliance with sponsor and university regulations.ResponsibilitiesAssist with reviewing incoming pre & post award documents, ensuring they meet basic university standards and sponsor requirementsAid faculty and researchers in managing pre& post-award processes, including coordinating meetings and handling inquiriesWork closely with Pre & Post Award Team Lead to ensure activities are managed smoothlyMonitor incoming communications forwarded to the incoming Award mailbox with the Pre & Post award Team lead and distribute for action to assigned post award specialistsUpdate post award action log with actions and requests received; moving actions tagged as completed by the specialist into the annual completed sheetAssist with the logistics of meetings, symposia and research events, including room reservations, ordering food, and coordinating equipment needsReview term lists, outreach to faculty with awards that have term dates approaching to inquire if a no cost extension is needed and provide guidance on internal/external procedures to obtain extensionUpon review of the overdue technical report list, determine if reports have been submitted and if not, coordinate communication and action through resolutionAssist Faculty/Administrators in obtaining information needed for Other Support documentsAssist with post award contractual duties, especially as they pertain to the review of terming clinical trial accountsAssist in the preparation of presentations and submission of technical reports for sponsored projectsServe as a back-up to other administrative staff as needed, including helping with travel coordination and administrative support for research eventsHandle general office functions like photocopying, faxing, and mail distributionParticipate in Post Award, OSP team meetings and meetings as requested by OSP leadershipParticipate in sponsored virtual webinars/conferences and other professional development opportunities to stay up to date on developments in the field, compliance requirementsProvide back-up support on post award grant submissions needed to the Pre & Post Award team, particularly during times of staffing transitionOther duties as assignedSkillsBachelor's degree (foreign equivalent or higher)One (1) year of full-time experience with office/administrative support, financial or grant related workIn lieu of a Bachelor's degree, a combination of higher education and experience in office/administrative support, financial or grant related work in research, academic, or non-profit setting totaling five (5) years may be consideredExperience working with pre-award and post-award processes, such as proposal submissions, budget preparation, award management, reporting, and compliance requirementsDemonstrable proficiency in using Microsoft Office Suite (Word, Excel, Powerpoint), Adobe PDFs, Excel, Google Drive/Workspace, and/or similar software/systemsBachelor's degree (foreign equivalent or higher) in a related fieldExperience in research administration or grants management within higher educationExperience working with grant submission platforms like Grants.gov, eRA Commons, Research.gov, or similar systemsExperience with electronic research administration systems, such as Huron, InfoEd, or CayuseBudget development and management experienceExperience with website maintenanceExperience with virtual collaboration tools (i.e. Zoom)Calendar and email management experienceCompany OverviewThe State University of New York at Stony Brook is New York’s flagship university and No. 1 public university. It was founded in 1957, and is headquartered in Stony Brook, NY, US, with a workforce of 10001+ employees. Its website is http://stonybrook.edu.



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