Source Document Specialist

About Care Access Care Access is working to make the future of health better for all. With hundreds of research locations, mobile clinics, and clinicians across the globe, we bring world-class research and health services directly to communities that often face barriers to care. We are dedicated to ensuring that every person has the opportunity to understand their health, access the care they need, and contribute to the medical breakthroughs of tomorrow. With programs like Future of Medicine , which makes advanced health screenings and research opportunities accessible to communities worldwide, and Difference Makers , which supports local leaders to expand their community health and wellbeing efforts, we put people at the heart of medical progress. Through partnerships, technology, and perseverance, we are reimagining how clinical research and health services reach the world. Together, we are building a future of health that is better and more accessible for all. To learn more about Care Access, visit www.CareAccess.com . How This Role Makes a Difference The Source Document Specialist is responsible for ensuring accurate, compliant, and efficient clinical trial documentation. This role translates complex study protocols into clear, structured source documents that support high‑quality data collection and regulatory compliance. Serving as a key partner to site staff and study teams, the Specialist manages version control, improves documentation workflows, and safeguards data integrity. This position supports global clinical research operations, including collaboration with Brazil‑based sites and international teams, and requires regular engagement with global stakeholders and English‑language clinical documentation. How You'll Make An Impact Prepare and develop accurate source documents (eSource and paper) based on clinical trial protocols, ensuring compliance with GCP, 21 CFR Part 11, and internal SOPs. Review and validate source documents to ensure completeness, accuracy, and alignment with study protocols, coordinating with site staff and internal teams for feedback and approval. Maintain version control, track document updates, and implement protocol amendments efficiently while ensuring compliance with regulatory requirements. Manage daily communication with site staff, study teams, and internal departments regarding source document updates, requests, and training support. Organize, file, distribute, and archive source documents systematically for each clinical trial, ensuring proper documentation and accessibility. Support quarterly initiatives, including process improvements, training development, and workflow optimizations for source documentation. Participate in cross-functional meetings to provide input on study start-up timelines, protocol changes, and documentation impact analysis. Conduct internal audits and quality checks to ensure adherence to documentation standards and regulatory compliance. Develop and update standardized templates and checklists to improve the efficiency of source document creation. The Expertise Required The Source Document Specialist must demonstrate a strong understanding of clinical trial protocols, GCP, and applicable regulatory requirements, including 21 CFR Part 11, to ensure compliant source documentation. Prior experience in clinical trials—particularly in a Clinical Research Coordinator (CRC) or similar role—is preferred and provides valuable insight into study workflows and data collection needs. The role requires proficiency in Microsoft Excel, Word, Outlook, Teams, and SharePoint, along with the ability and willingness to work within eSource platforms such as CRIO. Strong attention to detail is essential to identify discrepancies, manage version control, and ensure accuracy and traceability of source documentation. Successful candidates will demonstrate excellent organizational skills, the ability to prioritize tasks in a fast‑paced environment, and effective communication skills for collaborating with site staff, study teams, and regulatory stakeholders. A solution‑oriented mindset and the ability to assess and improve documentation workflows are critical to success in this role. The position requires comfort working both independently and as part of a global team, managing multiple systems, and adapting to evolving research and technology needs. Fluency in Portuguese (reading and writing) is required to create, review, and maintain Portuguese‑language source documentation for Brazil‑based studies. Fluency in English (reading, writing, and speaking) is required to communicate effectively with the global Source team and to review English‑language protocols, manuals, and regulatory documentation. Certifications/Licenses, Education, and Experience: Education & Experience: Bachelor’s degree in a health-related field (e.g., Life Sciences, Nursing, Public Health, or a related discipline) preferred. Equivalent work experience in clinical research may be considered. Minimum of 2 years of experience in clinical research, with preferred experience as a Clinical Research Coordinator (CRC) or in a role involving source documentation, study execution, or regulatory compliance. Strong knowledge of clinical trial operations, including protocol interpretation, source creation, and site workflow processes. Experience working with Good Clinical Practice (GCP) guidelines, 21 CFR Part 11 compliance, and clinical trial documentation standards. Microsoft Excel, Word, SharePoint, and other digital documentation tools. Certifications (Preferred but Not Required): Certified Clinical Research Coordinator (CCRC) – from ACRP (Association of Clinical Research Professionals). Certified Clinical Research Professional (CCRP) – from SOCRA (Society of Clinical Research Associates). Good Clinical Practice (GCP) Certification – required or obtained upon hire. How We Work Together Location : Remote within Brazil Travel : Minimal (<10%), planned in advance. Benefits & Perks Paid Time Off (PTO) and Company Paid Holidays Medical, dental, and vision insurance plan options Diversity & Inclusion We work with and serve people from diverse cultures and communities around the world. We are stronger and better when we build a team representing the communities we support. We maintain an inclusive culture where people from a broad range of backgrounds feel valued and respected as they contribute to our mission. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Care Access is unable to sponsor work visas at this time. If you need an accommodation to apply for a role with Care Access, please reach out to: [email protected] Mandatory Employer Disclosures: Notice to Illinois applicants: Applicants are not obligated to disclose expunged juvenile records or adjudication, arrest, or conviction. Notice to Connecticut applicants: Care Access may require applicants to submit to a urinalysis drug test in connection with an application for employment. Notice to Arizona, Georgia, Indiana, and North Dakota applicants: Care Access complies with applicable laws prohibiting smoking in and around places of employment. Notice to Massachusetts applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Notice to Rhode Island applicants: Care Access complies with Rhode Island law prohibiting smoking in enclosed areas within places of employment. Care Access is also subject to is subject to Chapters 29–38 of Title 28 of the Rhode Island General Laws. Notice to Maryland applicants: UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT, OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE DETECTOR OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.