Senior Tax Specialist- Employee Benefits Claims Team (REMOTE)
Senior Tax Specialist- Employee Benefits Claims Team (REMOTE)
(250000MJ)
Primary Location : UNITED STATES-Remote
Other Locations : UNITED STATES-NY-New York, UNITED STATES-NC-Charlotte, UNITED STATES-NY-Syracuse
Organization : Equitable
Schedule : Full-time
About the Role
At Equitable, we help clients secure their financial well-being so they can pursue long and fulfilling lives- a mission we’ve honed since 1859.
We are seeking an experienced professional to lead our employee benefits tax compliance, withholding, remittance, and reporting functions for disability, statutory benefits, paid family and medical leave (PFML), and related insurance products. This role will be responsible for ensuring compliance with federal and state tax laws, maintaining accurate processes, and coordinating across departments (e.g., operational accounting, legal, and claim operations), in support of our Employee Benefits organization.
The position will initially focus on Short-Term Disability (STD), statutory disability programs, and state PFML products/services. Over time, the scope will expand to include life insurance, long-term disability, and supplemental health products (accident, critical illness, hospital indemnity, and wellness benefits), requiring continuous monitoring of evolving regulations and related procedures.
This individual must be able to help deliver Employee Benefits’ “Powerfully Simple” vision, by supporting the Employee Benefits claims organization with a rigorous tax compliance framework.
What You’ll Be Doing
• Compliance Oversight – Monitors and interprets federal and state tax regulations for disability, statutory disability, and PFML programs; ensure policies and procedures remain compliant. Tracks and implements changes in state PFML laws, contribution rates, taxability rules, and filing requirements. Maintains a state-by-state compliance matrix detailing taxability, withholding rules, remittance schedules, filing deadlines, and reporting requirements.
• Tax Withholding & Remittance – Confirms taxability of benefits based on premium funding source (employer-paid, employee pre-tax, employee post-tax). Oversees accurate calculation, withholding, and remittance of applicable federal and state taxes for benefits administered through our claims software platform. Collaborates with centralized Operational Accounting partners to ensure remittances are processed.
• Reporting & Filing – Ensures proper preparation of required forms (e.g., W-2, 1099, and other federal/state-specific reporting for benefit payments). Collaborates with centralized Operational Accounting partners to ensure forms are prepared and filed accordingly.
• Stakeholder Coordination – Serves as the subject matter expert for internal teams on benefit taxation and reporting requirements. Collaborates with vendors, clients, internal teams, and state agencies to resolve discrepancies or audit inquiries. Provides guidance and training to claims and operational teams regarding withholding and tax treatment rules.
• Process Improvement & Technology – Develops standardized templates and documentation to support repeatable compliance processes. Identifies and implements process improvements to improve accuracy and efficiency.
This position offers a remote work schedule that allows you to stay fully engaged with your team to provide outstanding, customer‑focused service during our core hours (8:30 AM–5:30 PM EST). Periodic office visits may be requested based on business needs.
The base salary range for this position is $75,000 - $85,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility.
For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below.
Equitable Pay and Benefits: Equitable Total Rewards Program
What You Will Bring
• 3+ years of experience in tax compliance/administration in an insurance carrier setting
• In-depth knowledge of federal and state tax rules and sick pay reporting requirements
• Strong analytical skills with ability to interpret and apply complex tax regulations
• Experience managing multi-state compliance requirements
• High attention to detail, accuracy, and ability to meet deadlines
• Experience with group insurance products (disability, PFML, life, supplemental health)
• Familiarity with IRS revenue rulings and related taxation guidance
• Proficiency in tax filing platforms and software
Preferred Qualifications
• Prior experience with FINEOS, ADP, and/or Sovos software packages preferred
Skills
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Process Mapping/Flowcharting: Knowledge of the concepts of process mapping; ability to carry out the documentation of current and proposed manufacturing processes to identify and make improvements.
Project Administration: Knowledge of project administration best practices and ability to use organizational strategies, practices and tools for administering projects.
#LI-Remote
About Equitable
At Equitable, we’re a team committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives.
We turn challenges into opportunities by thinking, working, and leading differently – where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities.
We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork.
We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Click Careers at Equitable to learn more.
• *********
Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws.
NOTE: Equitable participates in the E-Verify program.
If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at (212) 314-2211 or email us at [email protected].
Apply Now
Apply Now
(250000MJ)
Primary Location : UNITED STATES-Remote
Other Locations : UNITED STATES-NY-New York, UNITED STATES-NC-Charlotte, UNITED STATES-NY-Syracuse
Organization : Equitable
Schedule : Full-time
About the Role
At Equitable, we help clients secure their financial well-being so they can pursue long and fulfilling lives- a mission we’ve honed since 1859.
We are seeking an experienced professional to lead our employee benefits tax compliance, withholding, remittance, and reporting functions for disability, statutory benefits, paid family and medical leave (PFML), and related insurance products. This role will be responsible for ensuring compliance with federal and state tax laws, maintaining accurate processes, and coordinating across departments (e.g., operational accounting, legal, and claim operations), in support of our Employee Benefits organization.
The position will initially focus on Short-Term Disability (STD), statutory disability programs, and state PFML products/services. Over time, the scope will expand to include life insurance, long-term disability, and supplemental health products (accident, critical illness, hospital indemnity, and wellness benefits), requiring continuous monitoring of evolving regulations and related procedures.
This individual must be able to help deliver Employee Benefits’ “Powerfully Simple” vision, by supporting the Employee Benefits claims organization with a rigorous tax compliance framework.
What You’ll Be Doing
• Compliance Oversight – Monitors and interprets federal and state tax regulations for disability, statutory disability, and PFML programs; ensure policies and procedures remain compliant. Tracks and implements changes in state PFML laws, contribution rates, taxability rules, and filing requirements. Maintains a state-by-state compliance matrix detailing taxability, withholding rules, remittance schedules, filing deadlines, and reporting requirements.
• Tax Withholding & Remittance – Confirms taxability of benefits based on premium funding source (employer-paid, employee pre-tax, employee post-tax). Oversees accurate calculation, withholding, and remittance of applicable federal and state taxes for benefits administered through our claims software platform. Collaborates with centralized Operational Accounting partners to ensure remittances are processed.
• Reporting & Filing – Ensures proper preparation of required forms (e.g., W-2, 1099, and other federal/state-specific reporting for benefit payments). Collaborates with centralized Operational Accounting partners to ensure forms are prepared and filed accordingly.
• Stakeholder Coordination – Serves as the subject matter expert for internal teams on benefit taxation and reporting requirements. Collaborates with vendors, clients, internal teams, and state agencies to resolve discrepancies or audit inquiries. Provides guidance and training to claims and operational teams regarding withholding and tax treatment rules.
• Process Improvement & Technology – Develops standardized templates and documentation to support repeatable compliance processes. Identifies and implements process improvements to improve accuracy and efficiency.
This position offers a remote work schedule that allows you to stay fully engaged with your team to provide outstanding, customer‑focused service during our core hours (8:30 AM–5:30 PM EST). Periodic office visits may be requested based on business needs.
The base salary range for this position is $75,000 - $85,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility.
For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below.
Equitable Pay and Benefits: Equitable Total Rewards Program
What You Will Bring
• 3+ years of experience in tax compliance/administration in an insurance carrier setting
• In-depth knowledge of federal and state tax rules and sick pay reporting requirements
• Strong analytical skills with ability to interpret and apply complex tax regulations
• Experience managing multi-state compliance requirements
• High attention to detail, accuracy, and ability to meet deadlines
• Experience with group insurance products (disability, PFML, life, supplemental health)
• Familiarity with IRS revenue rulings and related taxation guidance
• Proficiency in tax filing platforms and software
Preferred Qualifications
• Prior experience with FINEOS, ADP, and/or Sovos software packages preferred
Skills
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Process Mapping/Flowcharting: Knowledge of the concepts of process mapping; ability to carry out the documentation of current and proposed manufacturing processes to identify and make improvements.
Project Administration: Knowledge of project administration best practices and ability to use organizational strategies, practices and tools for administering projects.
#LI-Remote
About Equitable
At Equitable, we’re a team committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives.
We turn challenges into opportunities by thinking, working, and leading differently – where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities.
We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork.
We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Click Careers at Equitable to learn more.
• *********
Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws.
NOTE: Equitable participates in the E-Verify program.
If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at (212) 314-2211 or email us at [email protected].
Apply Now
Apply Now