Self-Direction Payroll Assistant

Person-Centered Care Services is a not-for-profit organization that creates social change within communities by supporting people with disabilities on their journey to self-identity and acceptance. The Self-Direction Payroll Assistant is responsible for ensuring the accurate and timely processing of payroll for Self-Hired Staff while supporting compliance with program guidelines and state regulations. Responsibilities Review and validate Self-Hired Staff shifts worked to ensure compliance with Self-Direction program guidelines and submission deadlines. Coordinate with support team members as necessary to address discrepancies and ensure timely follow-up Ensure all payroll entries are accurate, complete, and supported by proper documentation (e.g., hours worked, service notes, no gaps in service) Collaborate with HR, Finance, Fiscal Intermediary Coordinators, and Program Managers to ensure all Self-Hired Staff documentation is received and up to date prior to processing payments Respond promptly and courteously to inquiries regarding pay periods, deductions, tax forms, and payment status Support year end inquiries including assistance with W-2 and 1099 Maintain strict confidentiality of all payroll and personal information Identify, report, and assist in resolving payroll irregularities or compliance issues Collaborate with support team to monitor, manage, and control overtime usage, ensuring alignment with budgetary constraints, staffing needs, and organizational policies Support incident reporting and follow-up activities in alignment with OPWDD standards and agency procedures Escalate complex payroll or compliance issues to the Self-Direction Payroll Coordinator as needed Work collaboratively with the Circle of Support Team (including people supported, Self-Hired Staff, and Support Broker) to correct payroll or documentation errors Ensure payroll and supporting documentation for Self-Hired Staff are compliant with OPWDD regulations, Medicaid guidelines, and PCCS agency policies. Conduct regular audits of Paycom and eVero systems to verify accuracy and regulatory adherence Monitor staff and administrative processes to ensure proper service documentation and adherence to established procedures Participate in internal and external audits, assisting in the correction of any identified compliance issues Advocate for the needs and rights of people supported, ensuring they receive appropriate services and supports Assist people supported and families in identifying additional resources or services as needed Complete all mandatory and assigned trainings within required timeframes Take initiative to seek guidance and training in areas requiring professional development Pursue ongoing learning opportunities aligned with personal and organizational goals Skills Minimum age of 18 High School Diploma or GED required Minimum 1 year of experience in payroll, bookkeeping, or administrative support Associate's degree in business administration, Accounting, Human Services, or related field preferred Prior experience in a Self-Direction, Medicaid-funded, or home care environment strongly preferred Familiarity with payroll systems (e.g., eVero, Paycom) is an asset Knowledge of state labor laws, wage and hour rules, and Medicaid Self-Direction guidelines is a plus Experience in payroll processing or a related finance role with a focus on accuracy, confidentiality, and adherence to agency and legal standards Benefits Health Coverage: Medical, Vision, Dental, and Life Insurance for employees working 30+ hours/week. Telehealth Services: Employer-paid access for all employees, regardless of hours. Voluntary Benefits: Including Accident, Disability, Legal, Identity Protection, and Pet Insurance. 403B Retirement Plan: Secure your financial future. PTO & Holidays: Generous time off, including your birthday! Employee Perks: Discounts on wireless plans, entertainment, dining, travel, and more. Financial Support: Bi-weekly stipends for eligible cellphone and transportation expenses. Education & Development: Tuition reimbursement and career advancement programs. Wellness Support: Access to the Employee Assistance Program. Referral Program: Earn rewards by promoting our inclusive workplace. Company Overview Person Centered Care Services operates in healthcare, offering person-centered support, resource coordination, and community collaboration. It was founded in 2006, and is headquartered in Staten Island, New York, USA, with a workforce of 201-500 employees. Its website is