Search Operations Executive Assistant (Part-Time, Remote)
Job Description: Part-Time Search Operations Executive AssistantConvex Growth Fund | Remote | Latin America | 10 hours/week
Convex Growth Fund is a lower middle market acquisition platform focused on buying and improving B2B distribution businesses. The platform targets durable, operationally improvable companies and creates value through better systems, automation, process discipline, and AI-enabled workflows.
This role supports the founder directly across deal flow, outreach, scheduling, pipeline coordination, and AI-workflow monitoring. The position is intentionally designed as a high-trust, part-time operator-support role rather than a generic VA role.
Role summary
The Search Operations Executive Assistant will act as the operating bridge between three things:
• The founder's priorities and daily decisions.
• AI-powered automated workflows that monitor email and update the CRM.
• The manual work that still requires human judgment, portal access, and strong communication.
This role is best suited for someone who is highly detail-oriented, follows instructions exactly, communicates clearly in English, and is comfortable working in a fast-moving, somewhat unstructured acquisition environment.
What you'll doDaily responsibilities
• Join a daily 15-30 minute live check-in with the founder by Zoom or phone during US Central morning hours to review what happened yesterday, what needs to happen today, and what requires founder input.
• Review activity from AI workflows each day and confirm they ran properly; flag any gaps, missed items, or suspicious output.
• Process NDA requests and portal-based tasks from BizBuySell and broker websites using standard information and templates.
• Download, organize, and file deal materials including CIMs, teasers, financials, and broker emails into the correct folder structure.
• Maintain clean activity logs in Slack so downstream AI workflows can update Attio and related systems.
• Keep the founder aware of what matters without requiring him to monitor dashboards constantly.
Weekly responsibilities
• Schedule calls with brokers, business owners, operator candidates, investors, and other relevant contacts.
• Prepare short meeting briefs so the founder can step into calls fully prepared.
• Track outstanding broker follow-ups and send routine follow-up emails.
• Support recruiting for operators and executives tied to future acquisitions.
• Help monitor inboxes and communication flow across Convex Growth Fund and related acquisition activity.
• Post a concise weekly summary of completed actions, open items, and anything stuck.
What we're looking for
• Excellent written and spoken English.
• Strong attention to detail; mistakes in names, attachments, follow-ups, or instructions are a serious issue in this role.
• Ability to follow written processes and application instructions exactly.
• Comfort working with AI-assisted workflows; no coding required, but you should be comfortable reviewing logs, monitoring system outputs, and spotting issues.
• High reliability and professionalism handling confidential acquisition materials.
• Strong organizational ability across email, folders, CRM records, and calendars.
• Ability to work with some overlap during US Central morning hours.
• Prior experience in executive assistant, deal support, search fund, financial services, real estate, operations coordination, or similar work is preferred.
Location and schedule
• Preferred location: Latin America for time-zone alignment with US Central time.
• Hours: Approximately 10 hours per week.
• Schedule: Flexible, but must support a daily live check-in during weekday mornings US Central time.
• Start: As soon as possible.
How to apply
To be considered, applicants must follow these instructions exactly.
• Send an email to [email protected] with the subject line:
• Search Ops EA - [Your Full Name] - [Your Country]
• In the body of the email, include exactly three bullet points:
• Your location and your normal working hours in both your local time and US Central time.
• One example of a role where you had to manage multiple moving pieces without close supervision.
• The tools you have used before that are relevant to this role (for example: Gmail, Slack, Google Drive, CRM systems, Calendly, LinkedIn, Notion, Airtable).
• Include the word CONVEX as the final word in your email.
• Attach or link to a 3-5 minute video introduction answering all three of these prompts:
• Who you are and where you are based.
• A specific example of a time you had to be highly detail-oriented in your work.
• Why you are interested in this role specifically, including working alongside AI tools and workflows.Applications that do not follow these instructions exactly will not be considered.
Pay: $7.00 - $10.00 per hour
Education:
• Bachelor's (Preferred)
Work Location: Remote
Convex Growth Fund is a lower middle market acquisition platform focused on buying and improving B2B distribution businesses. The platform targets durable, operationally improvable companies and creates value through better systems, automation, process discipline, and AI-enabled workflows.
This role supports the founder directly across deal flow, outreach, scheduling, pipeline coordination, and AI-workflow monitoring. The position is intentionally designed as a high-trust, part-time operator-support role rather than a generic VA role.
Role summary
The Search Operations Executive Assistant will act as the operating bridge between three things:
• The founder's priorities and daily decisions.
• AI-powered automated workflows that monitor email and update the CRM.
• The manual work that still requires human judgment, portal access, and strong communication.
This role is best suited for someone who is highly detail-oriented, follows instructions exactly, communicates clearly in English, and is comfortable working in a fast-moving, somewhat unstructured acquisition environment.
What you'll doDaily responsibilities
• Join a daily 15-30 minute live check-in with the founder by Zoom or phone during US Central morning hours to review what happened yesterday, what needs to happen today, and what requires founder input.
• Review activity from AI workflows each day and confirm they ran properly; flag any gaps, missed items, or suspicious output.
• Process NDA requests and portal-based tasks from BizBuySell and broker websites using standard information and templates.
• Download, organize, and file deal materials including CIMs, teasers, financials, and broker emails into the correct folder structure.
• Maintain clean activity logs in Slack so downstream AI workflows can update Attio and related systems.
• Keep the founder aware of what matters without requiring him to monitor dashboards constantly.
Weekly responsibilities
• Schedule calls with brokers, business owners, operator candidates, investors, and other relevant contacts.
• Prepare short meeting briefs so the founder can step into calls fully prepared.
• Track outstanding broker follow-ups and send routine follow-up emails.
• Support recruiting for operators and executives tied to future acquisitions.
• Help monitor inboxes and communication flow across Convex Growth Fund and related acquisition activity.
• Post a concise weekly summary of completed actions, open items, and anything stuck.
What we're looking for
• Excellent written and spoken English.
• Strong attention to detail; mistakes in names, attachments, follow-ups, or instructions are a serious issue in this role.
• Ability to follow written processes and application instructions exactly.
• Comfort working with AI-assisted workflows; no coding required, but you should be comfortable reviewing logs, monitoring system outputs, and spotting issues.
• High reliability and professionalism handling confidential acquisition materials.
• Strong organizational ability across email, folders, CRM records, and calendars.
• Ability to work with some overlap during US Central morning hours.
• Prior experience in executive assistant, deal support, search fund, financial services, real estate, operations coordination, or similar work is preferred.
Location and schedule
• Preferred location: Latin America for time-zone alignment with US Central time.
• Hours: Approximately 10 hours per week.
• Schedule: Flexible, but must support a daily live check-in during weekday mornings US Central time.
• Start: As soon as possible.
How to apply
To be considered, applicants must follow these instructions exactly.
• Send an email to [email protected] with the subject line:
• Search Ops EA - [Your Full Name] - [Your Country]
• In the body of the email, include exactly three bullet points:
• Your location and your normal working hours in both your local time and US Central time.
• One example of a role where you had to manage multiple moving pieces without close supervision.
• The tools you have used before that are relevant to this role (for example: Gmail, Slack, Google Drive, CRM systems, Calendly, LinkedIn, Notion, Airtable).
• Include the word CONVEX as the final word in your email.
• Attach or link to a 3-5 minute video introduction answering all three of these prompts:
• Who you are and where you are based.
• A specific example of a time you had to be highly detail-oriented in your work.
• Why you are interested in this role specifically, including working alongside AI tools and workflows.Applications that do not follow these instructions exactly will not be considered.
Pay: $7.00 - $10.00 per hour
Education:
• Bachelor's (Preferred)
Work Location: Remote