RFQ C004724 - Project Management Support

This is a remote position.

Provide support to Project Managers (PM) and Operations Specialists of the Operations Support (OSS) Branch, and other PMs or JISR administrative team on an as-need basis;
Provide support toPMs for Acquisition, Service Now Dashboards, Coordination of meetings, Follow-up of procurements and internal reviews, request new- or extend Reach accounts and laptops for contractors;
Monitor & control non-complex small projects; and
Coordinate and participate in multidisciplinary meetings.



Requirements

Essential education, experience, and training:



Higher vocational training in a relevant discipline with 5 years post-related experience or a secondary educational qualification with 5 years post-related experience in supporting the administrative parts for a team of project managers;
Able to work with a team of Project Managers and Operational Specialists, supporting them in the development, monitoring and reporting of project plans, costs plans, resource allocations, and procurement activities;
Able to work pro-actively and independently on the assigned tasks, for which a level of familiarity with the specific programmes is required;
In-depth knowledge of MS-Office tools;
Strong knowledge of project administration tasks such as documentation requirements, project development task flows from start-up to closure, supporting projects delivery within agreed scope, time, cost and quality limits;
Recent experience of the administration and management of assigned projects in accordance with appropriate NATO regulations and NCIA project management policies and procedures;
Current experience with NATO Security Investment Programme (NSIP) process (including specifically Type-B Cost Estimate, Scope Change letters, Joint Final Acceptance Inspection);
In-depth experience in using Enterprise Business Application (EBA), Service Now, and Neo E-Procurement;
Experience in supporting Project Managers for NCIA Third Party projects for NAPMA, NSPA, NAEW Force and SHAPE;
Experience with NCIA Procurement Types (Basic Ordering Agreement, Indefinite Delivery Indefinite Quantity, Invitation for Bid);
Experience in NCIA Orderbooks, Service Now Dashboards, other Service Now Dashboards and Reporting tools;
Experience in maintaining SharePoint workspace and portals;
PRINCE 2 or PMI PMP certification, or proven relevant experience; and
Excellent written and oral communication skills in English.








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