[Remote] Senior Bookkeeper & Office Administrator - QBO + Fishbowl

Note: The job is a remote job and is open to candidates in USA. HOWL Campfires is a scaling DTC e-commerce brand that creates portable propane fire pits. The role involves managing bookkeeping in QuickBooks Online and overseeing office administration tasks to streamline workflows and maintain accurate financial records.

Responsibilities
• Own full-cycle bookkeeping in QuickBooks Online (accrual): reconciliations, journal entries, clean coding, and accounting hygiene
• Run monthly close and deliver reporting by the 15th: P&L by channel (DTC vs dealer), Cash forecast, COGS by SKU
• Own A/P + vendor management: bill intake, coding, approvals, payment runs, and vendor relationships
• Own A/R + dealer invoicing: invoices, terms tracking, and collections follow-up as needed
• Partner with production/supply chain to maintain inventory + COGS accuracy using Fishbowl
• Monthly inventory reconciliation
• Support evolving BOM/assemblies and changing COGS as parts/suppliers change
• Own multi-state sales tax compliance (currently CA, CO, NV, NM, UT, WA, OR; expanding): Select + implement a provider/tool (TaxJar/Avalara or similar)
• Ensure filings + payments are on time
• Own vendor selection + project management for a consultant-led Fishbowl ↔ QBO integration
• Coordinate with outsourced partners: CPA (tax/financials), payroll + HR provider, and CFO as they come onboard
• Manage mail handling + deposits
• Own bills routing (make sure vendor invoices/statements reliably hit the right workflow/inbox)
• Provide HR admin support (coordination with outsourced payroll/HR service; paperwork routing, basic onboarding/offboarding admin)

Skills
• Deep experience in QuickBooks Online (accrual)
• Senior-level bookkeeping in a product business, ideally DTC e-commerce
• Comfort with inventory + COGS (including monthly reconciliation)
• Experience with multi-state sales tax workflows
• Strong process mindset: you reduce manual entry and build repeatable systems
• Fishbowl experience (or similar inventory/manufacturing system)
• BOM/assemblies manufacturing experience
• Experience in a rapidly scaling consumer brand

Benefits
• Medical / dental / vision (paid by employer)
• PTO + paid holidays
• Hybrid schedule: 2 days/week in-office (Denver)
• Bonus potential
• Outdoor industry gear/perks and product discounts

Company Overview
• Howl Campfires offers a portable, burn-ban certified propane campfire that is not a substitute for a wood fire. It was founded in 2020, and is headquartered in Denver, Colorado, USA, with a workforce of 2-10 employees. Its website is https://www.howlcampfires.com.

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