Remote Senior Administrative Assistant
Job Title: Senior Administrative Assistant - Remote
Job Overview
We are seeking a meticulous and proactive Senior Administrative Assistant to join our esteemed team at a premier financial services firm. In this pivotal role, you will provide essential support to our executive leadership, ensuring seamless office operations in our Manhattan location.
Key Responsibilities
Ā Act as the main point of contact for executives, overseeing their daily schedules, communications, and commitments for both remote and in-office settings.
Ā Manage complex calendar coordination, including organizing meetings and travel arrangements.
Ā Perform financial administrative duties such as monthly client billing, processing timesheets, managing invoices, and handling expense reports.
Ā Prepare regular financial reports and assist with tax-related correspondence.
Ā Maintain organized digital and physical filing systems to ensure operational efficiency.
Ā Coordinate office logistics, including managing deliveries, pickups, and overall office operations.
Ā Provide support coverage for fellow administrative team members as required.
Ā Plan and implement special projects and events to enhance team engagement.
Ā Screen and manage incoming communications, fostering strong relationships with internal teams and external business networks.
Required Skills
Ā A minimum of 2 years of in-office administrative experience, preferably within the financial services sector.
Ā High School Diploma or GED equivalent.
Ā Advanced proficiency in Microsoft Office Suite, especially Excel (including VLOOKUP functions and pivot table creation).
Ā Exceptional written and verbal communication skills.
Ā Proven ability to build and sustain professional relationships with colleagues and clients.
Ā Outstanding organizational skills with a demonstrated capacity to:
Ā Effectively manage multiple priorities.
Ā Work independently and meet deadlines.
Ā Proactively solve problems.
Ā Maintain meticulous attention to detail.
Qualifications
Ā High School Diploma or GED equivalent.
Ā Minimum 2 years of in-office administrative experience, ideally in financial services.
Career Growth Opportunities
We are committed to fostering your professional development and offer various opportunities for skill enhancement and career advancement, allowing you to grow alongside our organization.
Compensation And Benefits
Ā Competitive base salary range: (53,800 - )70,200 annually.
Ā Comprehensive benefits package.
Ā Annual bonus opportunity.
Ā Collaborative work environment that promotes teamwork and professional relationships.
Additional Information
Ā This is a non-exempt, overtime-eligible position.
Ā Full-time, in-office role based in Manhattan, NY.
Ā Base salary may vary based on experience, expertise, location, and skill set.
Ā Candidate information, including education and work history, will be verified upon offer.
Ā We are an Equal Opportunity Employer.
Employment Type: Full-Time
Apply Now
Job Overview
We are seeking a meticulous and proactive Senior Administrative Assistant to join our esteemed team at a premier financial services firm. In this pivotal role, you will provide essential support to our executive leadership, ensuring seamless office operations in our Manhattan location.
Key Responsibilities
Ā Act as the main point of contact for executives, overseeing their daily schedules, communications, and commitments for both remote and in-office settings.
Ā Manage complex calendar coordination, including organizing meetings and travel arrangements.
Ā Perform financial administrative duties such as monthly client billing, processing timesheets, managing invoices, and handling expense reports.
Ā Prepare regular financial reports and assist with tax-related correspondence.
Ā Maintain organized digital and physical filing systems to ensure operational efficiency.
Ā Coordinate office logistics, including managing deliveries, pickups, and overall office operations.
Ā Provide support coverage for fellow administrative team members as required.
Ā Plan and implement special projects and events to enhance team engagement.
Ā Screen and manage incoming communications, fostering strong relationships with internal teams and external business networks.
Required Skills
Ā A minimum of 2 years of in-office administrative experience, preferably within the financial services sector.
Ā High School Diploma or GED equivalent.
Ā Advanced proficiency in Microsoft Office Suite, especially Excel (including VLOOKUP functions and pivot table creation).
Ā Exceptional written and verbal communication skills.
Ā Proven ability to build and sustain professional relationships with colleagues and clients.
Ā Outstanding organizational skills with a demonstrated capacity to:
Ā Effectively manage multiple priorities.
Ā Work independently and meet deadlines.
Ā Proactively solve problems.
Ā Maintain meticulous attention to detail.
Qualifications
Ā High School Diploma or GED equivalent.
Ā Minimum 2 years of in-office administrative experience, ideally in financial services.
Career Growth Opportunities
We are committed to fostering your professional development and offer various opportunities for skill enhancement and career advancement, allowing you to grow alongside our organization.
Compensation And Benefits
Ā Competitive base salary range: (53,800 - )70,200 annually.
Ā Comprehensive benefits package.
Ā Annual bonus opportunity.
Ā Collaborative work environment that promotes teamwork and professional relationships.
Additional Information
Ā This is a non-exempt, overtime-eligible position.
Ā Full-time, in-office role based in Manhattan, NY.
Ā Base salary may vary based on experience, expertise, location, and skill set.
Ā Candidate information, including education and work history, will be verified upon offer.
Ā We are an Equal Opportunity Employer.
Employment Type: Full-Time
Apply Now