Remote Personal Assistant
This a Full Remote job, the offer is available from: Illinois (USA)
Primary responsibilities will include providing the Principals with information support at any time; performing research, data collection & analysis; ensuring the smooth running of the home office; performing administrative and household tasks remotely; and working closely with existing staff.
PRIMARY DUTIES:
Research & Exploration
ā¢ Collect information, perform research and data analysis as needed; provide suggestions to the Principals with the best solution to solve problems.
ā¢ Observe and participate in the daily work to continuously optimize the workflow & process, improve team efficiency, and reduce the interventions by Principals.
Household & Home Office:
ā¢ Schedule and work closely with other staff on various household projects.
ā¢ Maintain a household vendor list. Build strong relationships with vendors.
ā¢ Coordinate household staff and assist with monthly schedules.
ā¢ Identify and oversee various household projects as needed.
ā¢ Assist in maintaining the inventory of all household supplies (light bulbs, batteries, cleaning supplies).
ā¢ Maintain and update household manuals.
ā¢ Maintain an approved product list for home and personal items, including sourcing information.
ā¢ Monthly/weekly purchase order submission, get approval, place orders, and track delivery status.
ā¢ Prepare and submit expense reports.
ā¢ Prepare home for occasional events. Coordinate with vendors for holiday decor (Halloween, Christmas).
ā¢ Maintain Principals personal Google calendars (separate from professional calendars).
ā¢ Schedule personal appointments. Calendar items forwarded by Principals.
ā¢ Update and maintain Google Contacts. Ensure information is synced to phones.
ā¢ Maintain a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, contractor bids, etc.).
ā¢ Email a daily activities report to Principals.
ā¢ Purchase gifts, develop and maintain gift tracker, and review and audit receipts.
ā¢ Keep track of birthdays and other important dates.
ā¢ Work with travel concierge and accountant as needed.
ā¢ Plan and coordinate the familys activities and events.
ā¢ Assist with personal archival projects.
HR Responsibilities:
ā¢ Assist the HR team of the family office for household staff hiring.
ā¢ Conduct phone/video interviews and determine the qualification of candidates.
REQUIREMENTS:
ā¢ Bachelors degree or above.
ā¢ Proven experience working as a personal assistant is required.
ā¢ Excellent learning ability and has a passion for exploration, research, and analysis.
ā¢ Experience working in the Hospitality industry or a family office is preferred.
ā¢ Vault-like ability to maintain confidentiality and be ultra discreet.
ā¢ Demonstrate excellent email etiquette, concise and accurate communications.
ā¢ Maintain strictest confidences--never disclose Principals contact information.
ā¢ Flexibility to work weekends and evenings.
ā¢ Must be very technically savvy. Experience with G-suite.
ā¢ Resourceful in terms of internet search and online shopping.
ā¢ Strong work ethic, reliable, punctual, and honest. Practical and efficient.
ā¢ Comfortable with iPhone or Android, including texting, camera phone, and smartphone apps.
ā¢ Highly organized, meticulous, detail-oriented, and thorough. Able to multitask and prioritize well.
ā¢ Positive attitude, team player, capable of working well with a vast array of high-quality vendors.
ā¢ Personable, gracious, and polite, with excellent people skills.
ā¢ Excellent command of the English language, both written and spoken.
ā¢ Proactively identifies and resolves problems.
ā¢ Able to work independently but takes direction well from Principals.
ā¢ Flexible and able to accommodate spontaneous changes to routines and plans.
ā¢ Long-term intent.
ā¢ Must be legally authorized to work in the United States without sponsorship for employment visa status.
ā¢ Able to pass an extensive background check, credit, and reference checks.
ā¢ Willing to take a pre-employment psychological exam and drug screen.
This offer from "Jobcertify" has been enriched by Jobgether.com and got a 72% flex score.
Apply tot his job
Apply To this Job
Primary responsibilities will include providing the Principals with information support at any time; performing research, data collection & analysis; ensuring the smooth running of the home office; performing administrative and household tasks remotely; and working closely with existing staff.
PRIMARY DUTIES:
Research & Exploration
ā¢ Collect information, perform research and data analysis as needed; provide suggestions to the Principals with the best solution to solve problems.
ā¢ Observe and participate in the daily work to continuously optimize the workflow & process, improve team efficiency, and reduce the interventions by Principals.
Household & Home Office:
ā¢ Schedule and work closely with other staff on various household projects.
ā¢ Maintain a household vendor list. Build strong relationships with vendors.
ā¢ Coordinate household staff and assist with monthly schedules.
ā¢ Identify and oversee various household projects as needed.
ā¢ Assist in maintaining the inventory of all household supplies (light bulbs, batteries, cleaning supplies).
ā¢ Maintain and update household manuals.
ā¢ Maintain an approved product list for home and personal items, including sourcing information.
ā¢ Monthly/weekly purchase order submission, get approval, place orders, and track delivery status.
ā¢ Prepare and submit expense reports.
ā¢ Prepare home for occasional events. Coordinate with vendors for holiday decor (Halloween, Christmas).
ā¢ Maintain Principals personal Google calendars (separate from professional calendars).
ā¢ Schedule personal appointments. Calendar items forwarded by Principals.
ā¢ Update and maintain Google Contacts. Ensure information is synced to phones.
ā¢ Maintain a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, contractor bids, etc.).
ā¢ Email a daily activities report to Principals.
ā¢ Purchase gifts, develop and maintain gift tracker, and review and audit receipts.
ā¢ Keep track of birthdays and other important dates.
ā¢ Work with travel concierge and accountant as needed.
ā¢ Plan and coordinate the familys activities and events.
ā¢ Assist with personal archival projects.
HR Responsibilities:
ā¢ Assist the HR team of the family office for household staff hiring.
ā¢ Conduct phone/video interviews and determine the qualification of candidates.
REQUIREMENTS:
ā¢ Bachelors degree or above.
ā¢ Proven experience working as a personal assistant is required.
ā¢ Excellent learning ability and has a passion for exploration, research, and analysis.
ā¢ Experience working in the Hospitality industry or a family office is preferred.
ā¢ Vault-like ability to maintain confidentiality and be ultra discreet.
ā¢ Demonstrate excellent email etiquette, concise and accurate communications.
ā¢ Maintain strictest confidences--never disclose Principals contact information.
ā¢ Flexibility to work weekends and evenings.
ā¢ Must be very technically savvy. Experience with G-suite.
ā¢ Resourceful in terms of internet search and online shopping.
ā¢ Strong work ethic, reliable, punctual, and honest. Practical and efficient.
ā¢ Comfortable with iPhone or Android, including texting, camera phone, and smartphone apps.
ā¢ Highly organized, meticulous, detail-oriented, and thorough. Able to multitask and prioritize well.
ā¢ Positive attitude, team player, capable of working well with a vast array of high-quality vendors.
ā¢ Personable, gracious, and polite, with excellent people skills.
ā¢ Excellent command of the English language, both written and spoken.
ā¢ Proactively identifies and resolves problems.
ā¢ Able to work independently but takes direction well from Principals.
ā¢ Flexible and able to accommodate spontaneous changes to routines and plans.
ā¢ Long-term intent.
ā¢ Must be legally authorized to work in the United States without sponsorship for employment visa status.
ā¢ Able to pass an extensive background check, credit, and reference checks.
ā¢ Willing to take a pre-employment psychological exam and drug screen.
This offer from "Jobcertify" has been enriched by Jobgether.com and got a 72% flex score.
Apply tot his job
Apply To this Job