[Remote] Operations Coordinator

Note: The job is a remote job and is open to candidates in USA. WIT is a leading gamification platform that enhances customer engagement for consumer brands and sports teams. They are seeking an organized Operations Coordinator to support operational efficiency, collaborating with various departments to manage workflows, onboarding, and financial operations.ResponsibilitiesAssist with processing invoices, ensuring accuracy and timely deliveryTrack and process legal invoicesTrack incoming payments and follow up on outstanding balancesSupport internal financial workflows and maintain organized recordsHelp track revenue across upsells and renewals to ensure accurate reportingCollaborate with Sales and Partner Success team members to ensure contracts, invoicing, and revenue are aligned and up to dateAssist in maintaining accurate financial data across systems to support reporting and forecastingHelp track expenses to ensure budgets are up to date and documentation is organizedHelp onboard new employees, including getting them set up with tools, access, and the right documentationSupport internal logistics by making sure new hires have the equipment, tools, and access they need, and coordinating across teamsKeep employee and operational documentation organized and up to dateDraft email correspondence on behalf of the Director of Operations and CEOAssist with internal and external communications, ensuring clarity, professionalism, and alignment with WIT’s branding and overall tone of voiceProvide general administrative support to leadership as neededSupport planning for the Annual Team Summit and Department OffsitesAssist with partner and prospect gifting, including coordination, tracking, and executionAssist with sales outreach efforts, including preparing materials and supporting follow-upsHelp build and update activation demos and sales decks to support the CEO’s sales initiativesCollaborate cross-functionally to gather inputs for sales decks and demosProofread client-facing materials to ensure accuracy, consistency, and alignment with WIT’s brand standardsEnsure all deliverables meet WIT’s quality standards before being shared externallySkills1-2 years of experience in operations, finance, business administration, or a related fieldBachelor's DegreeHigh level of attention to detail and fast response timeBasic understanding of financial operations, including invoicing, payment tracking, or expense managementFamiliarity with Excel or Google Sheets, including working with basic formulasComfortable using Google Drive, Google Slides, Google Sheets, and tools like DocSendStrong written communication skills, including drafting and proofreading emails and client-facing materialsOrganized and able to manage multiple tasks and deadlinesPositive attitude with a willingness to learn, take ownership, and grow within the roleInterest in sports, entertainment, consumer brands, or digital marketing is a plusBenefitsCompetitive salary and performance-based bonuses with long-term incentivesComprehensive health benefits package including company-paid medical, dental, vision benefitsAccess to exclusive sporting events and industry networking opportunitiesFully remoteGenerous budget for work-related equipment (laptop, monitor, etc.)Flexible PTO program with generous unlimited vacation days and paid holidaysCompany 401(k) planCompany OverviewWIT is the best-in-class digital activation platform that powers some of the most exciting, turnkey experiences in sports and entertainment. It was founded in 2018, and is headquartered in New York, New York, USA, with a workforce of 11-50 employees. Its website is https://witcontests.com.Company H1B SponsorshipWIT has a track record of offering H1B sponsorships, with 5 in 2025, 8 in 2024, 17 in 2023, 13 in 2022, 8 in 2021, 5 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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