[Remote] Intellectual Property Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Briefly is a support organization under NovaLaw, which runs the back-office operations of a global law firm known for its excellence and innovation. The role of Intellectual Property Administrative Assistant involves supporting intellectual property attorneys and performing various patent and administrative functions in a fast-paced environment. Responsibilities • Prepare patent prosecution documents for review by attorneys; forwarding documents to client • Prepare documents for filing with USPTO, including organizing for attorney review and uploading to USPTO as directed • Prepare reporting letters as needed for Office Actions and other filings • Create, edit, format and proofread letters, memos, and other documents using Microsoft Word, Excel, iManage, and Adobe Acrobat as necessary • Compose routine correspondence and emails to attorneys and clients, as needed • Assisting in preparation and forwarding of invoices to clients • Upload/download patent-related documents, correspondence, and data to and from client systems • Download documents from USPTO website as needed in conjunction with reporting Office Actions, or as needed for other projects as requested • Acknowledge correspondence, emails, faxes, and other incoming client correspondence as requested • Perform quality control to ensure work products are free from errors or inconsistencies • Coordinate internally with departments and externally with clients, external counsel, and other vendors to obtain and exchange information and documentation related to legal matters • Provide backup secretarial assistance to partners, associates and other legal and administrative staff as assigned • Other administrative tasks and project assistance as assigned Skills • Proficient with Adobe and Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint • Strong professional communication and interpersonal skills in dealing with all levels of the firm (attorneys, secretaries, administration, and other members of staff) • Strong organizational skills with attention to detail • Ability to prioritize and meet deadlines • The ability to understand and follow oral and written directions • Ability to work independently or as part of a team • Associate Degree from an accredited college or university • Experience with Microsoft Office Suite and Adobe • 2+ years of working in a legal office environment • Patent Experience Preferred but not required Company Overview • Briefly provides legal back-office services. It was founded in 2021, and is headquartered in San Francisco, California, US, with a workforce of 51-200 employees. Its website is Apply tot his job