[Remote] Executive Assistant to Founder of Private Equity Firm

Note: The job is a remote job and is open to candidates in USA. Pocketbook Agency is a private equity firm located in San Francisco seeking a highly skilled and detail-oriented Executive Assistant to support its Founders. The role involves managing complex schedules, travel arrangements, and providing high-level administrative support while maintaining discretion and professionalism. Responsibilities • Provide extremely complex calendar and meeting management, including navigating “Tetris-style” schedules, prioritizing competing demands, and coordinating across multiple time zones • Manage heavy domestic and international travel, including multi-leg itineraries, last-minute changes, hotel and ground transportation, and detailed travel briefs • Serve as a reliable backfill for the in-office administrative team, stepping in seamlessly when team members are out of office • Report directly to the Chief of Staff, taking direction, providing updates, and ensuring alignment on priorities and deliverables • Handle confidential information with the highest level of discretion and deliver white-glove, anticipatory support • Go onsite to the Presidio office as needed for meetings, projects, or urgent in-person tasks • Assist with ad hoc projects, document preparation, tracking action items, and cross-functional administrative needs Skills • 7+ years of Executive Assistant experience, ideally in private equity, finance, venture capital, or a similarly fast-paced environment • Proven experience supporting C-level executives with highly complex calendars and extensive international travel • Comfortable reporting directly to a Chief of Staff and collaborating effectively across teams • Based in the San Francisco Bay Area with the ability to go onsite on short notice • Exceptional judgment, communication skills, professionalism, and service orientation • Highly adaptable, responsive, and comfortable in an always-on, dynamic environment Benefits • Benefits Company Overview • Proudly recognized by Forbes as one of America’s Best Professional Recruiting Firms in both 2024 and 2025, and honored on Inc. It was founded in 2014, and is headquartered in West Hollywood, California, USA, with a workforce of 11-50 employees. Its website is Apply tot his job