[Remote] Administrative Sales Coordinator

Note: The job is a remote job and is open to candidates in USA. Canvas Meetings & Incentives is a woman-owned business specializing in full-service event planning. The Administrative Sales Coordinator supports the Sales and Executive teams through administrative execution, systems coordination, and client-facing support, ensuring a high-touch client experience. Responsibilities Prepare proposals and contracts for clients Work with Canvas team to understand client’s scope of work Work within Cvent to run availability grids and prepare for clients Manage positive relationships with vendors on behalf of Canvas at all times Prepare site visits for clients, attend as requested and approved by Leadership Team Audit and review contracts as needed for Sales Team Manage CRM data entry for sales & marketing Assist with backend cleanup of CRM ClickUp experience preferred Manage and keep Google Drive clean and organized Manage follow up on turnover process (invoices and paperwork) to clients and vendors with Accounting Audit paperwork and CRM for accuracy Prepare onboarding documents for new clients Assist with social media posts for the company as outlined by Executive Team Assist operations team by being additional on site staff as needed, with advance notice Work with Sales team to manage and ensure accuracy of client retention process Marketing duties such as holiday cards, projects, etc Manage calendar, travel and expense reports for Executive Team Manage personal appointments, calendar, and tasks for CEO or COO as needed Company Calendar Management Manage Stationary and IT inventory equipment Ensuring Health and Safety policies are up to date and compliant Oversee and coordinate emails, internal communications, and external correspondence to maintain efficiency across projects Manage data entry, document preparation, and file organization with accuracy and attention to detail Update CRM for all internal and client data entry as needed Train to become the System Administrator for ClickUp, the PM system that Canvas uses for all Data Manage training, onboarding, system auditing, new feature training, etc Work closely with Lead Planners and the Leadership Team to execute assigned tasks and support project completion Serve as a point of contact for internal and external stakeholders, ensuring effective communication and alignment Represent Canvas with professionalism across all facets of the hospitality industry Skills Extremely Organized: Exceptional in Google Suite, with the ability to manage details, documents, calendars, and moving parts with ease and consistency Customer Service Excellence: High standards for responsive, professional, high-touch service with a true client-first mindset Attention to Detail: Skilled at managing many projects at once across different scopes and industries while maintaining a personalized, high-quality level of service for each client Hospitality Industry Experience: Strong understanding of the meeting planning process and the pace, precision, and partnership it requires Creativity: Able to think outside the box, bring fresh ideas forward, and find smart solutions when plans shift Sales Mindset: Understanding of the sales process, client needs, and what it takes to move opportunities forward with polish and follow-through Remote Work Discipline: Self-motivated and focused, with the ability to stay productive and accountable anywhere in the world Travel-Ready: Willing and able to travel to support programs as needed, with advance notice and planning Team Player: Fun, inspired, confident teammate who thrives in a high-energy, high-expectation environment Collaboration: Enjoys partnering across departments to ensure alignment, efficiency, and the best outcomes for clients and the team Legally authorized to work in the United States Willing to undergo a background check in accordance with local law/regulations Ability to work remotely and maintain high productivity Strong organization, customer service, and attention to detail Willingness to travel up to 15% (domestic and international) for programs, meetings, etc Must have a valid U.S. passport Company Overview What we love to do! Meetings are a complex, time consuming orchestration of budgeting, planning, negotiation and attention to detail. It was founded in undefined, and is headquartered in New York City, US, with a workforce of 11-50 employees. Its website is