Refinance Transaction Coordinator job at Fairway Independent Mortgage in Madison, WI

Title: Refinance Transaction Coordinator Remote type Hybrid locations WI - Madison - 4750 South Biltmore Lane time type Full time job requisition id R014234 Be part of a team that's committed to making a difference. We believe in our work and our customers. Position Location Remote Type Hybrid Office Location (if not fully remote): 4750 S Biltmore Lane , Madison, Wisconsin 53718 Remote Type Hybrid Office Location (if not fully remote): 4750 S Biltmore Lane , Madison, Wisconsin 53718 Job Description We offer a hybrid schedule for this position, requiring a local presence at our Madison, WI, location. As a Refinance Transaction Coordinator, you will be the engine behind a seamless closing experience. You’ll manage the full lifecycle of real estate refinance transactions—from initial pre-closing review to final post-closing integration. This role is perfect for a detail-oriented professional who thrives in a fast-paced environment and prides themselves on delivering accuracy and exceptional service to lenders, brokers, and borrowers alike. Key Responsibilities: Lead the pre-closing, closing, and post-closing phases for national refinance transactions. Review and approve critical documents, including title commitments, policies, residential settlement statements (CDs), and affidavits. Proactively identify and obtain curative documents to clear title hurdles and ensure files are ready for a smooth closing. Coordinate signing schedules and maintain punctual, professional communication with all stakeholders—ensuring everyone stays informed and on track. Ensure every file strictly adheres to contracts, mortgages, deeds, and title policy requirements. Qualifications: 1+ years of experience in a mortgage title or a closing company setting (required), processing both refinance and purchase transactions. Hands-on experience with ResWare or similar closing software is highly preferred. A strong understanding of the national refinance landscape and the end-to-end real estate lending process. Proven ability to make sound business decisions and solve problems in a high-volume, rapidly changing environment. Fairway Home Mortgage, founded in 1996, is a nationwide leader in the mortgage industry. Customer service is at the heart of everything we do. We deliver personalized loan solutions with some of the fastest turn times in the industry. Our mission is to act as trusted advisors, guiding clients through every step of the mortgage process to exceed expectations and ensure satisfaction. Our culture promotes innovation, growth, and collaboration, offering exciting career paths and professional development. Whether you're starting out or advancing your career, Fairway is a place where your skills and ambitions can thrive. Current Employees: Head to the Fairway Careers Hub in Workday for internal job openings. We post some job openings internally for our employees and others externally for the general public. We can answer any questions and keep you updated on future opportunities. Important Notice to Job Seekers! We’ve been made aware of fraudulent messages falsely claiming to be from Fairway recruiters, including links to assessments. These are not legitimate and are not affiliated with Fairway Independent Mortgage Corporation. We’re working with our Information Security team to address this issue. Thank you for your vigilance and continued interest in joining Fairway! All official communication will come from verified Fairway email addresses or our official LinkedIn page. If you receive a suspicious message, please do not click any links and notify us.