Recruitment Operations Coordinator
FalconTek is seeking a detail-oriented, software savvy Operations Coordinator to support internal operations, employee timekeeping, onboarding, and project compliance processes. This is a fully remote position working closely with Operations, Accounting, and Project Management teams to ensure smooth day-to-day workforce operations.
While the position is primarily Monday–Friday during business hours, occasional evening or weekend work may be required for urgent operational needs.
Key ResponsibilitiesTimekeeping & Payroll Support
• Send weekly time entry reminders to employees
• Follow up on missing or incorrect time entries
• Ensure project timesheets are signed and match ADP records
• Approve time entries and assign holiday time in ADP when required
• Work with Accounting to resolve missing time reports and approval issues
• Collect signed timesheets from supervisors and project leads
• Coordinate with on-site supervisors for approvals or corrections
• Assist Accounting with final approvals prior to payroll processing
• Communicate with employees regarding rejected or corrected time entries
Hiring & Pre-Onboarding
• Add candidate information to onboarding trackers
• Send pre-onboarding communications
• Issue offer letters through ADP and follow up on unsigned offers
Onboarding Administration
• Initiate new hires in ADP back office
• Assign onboarding documents and monitor completion progress
• Send reminders to new hires for outstanding tasks
• Collect and verify I-9 documentation and process forms
• Assist employees with onboarding issues or questions
• Keep internal teams updated on onboarding status
• Initiate background checks when required
• Enroll team members in compliance systems
Security & Compliance Processing
• Send security documentation packets when required
• Follow up with employees on corrections or missing information
• Format documents in Adobe and maintain secure records
• Save completed files and notify Project Managers
• Submit documentation to clients when required
Time Off Processing
• Ensure employees follow proper project procedures for time off requests
• Track time off availability and maintain calendars and trackers
• Submit requests to Workforce for approval or denial (certain projects)
• Coordinate with supervisors and project leads on approvals
• Approve or deny requests in ADP and communicate decisions to employees
Attendance Tracking (Project-Based)
• Receive attendance updates from on-site supervisors
• Apply attendance points when missed time occurs without prior approval
• Maintain attendance tracking records
• Notify Project Managers when disciplinary thresholds are reached
Operations Email & Communication
• Monitor the Operations team inbox
• Respond to routine inquiries or direct requests to the appropriate department
• Ensure employee and supervisor questions are addressed or routed promptly
Qualifications
• Strong organizational and administrative skills
• High attention to detail and ability to manage multiple trackers and systems
• Experience with ADP or HRIS systems preferred
• Experience supporting HR, payroll, or operations administration preferred
• Strong written communication and follow-up skills
• Ability to work independently in a remote environment
• Proficiency with Microsoft Office / Google Workspace and Adobe
Benefits
• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
Pay: $45,000.00 - $50,000.00 per year
Benefits:
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
Experience:
• Operations Coordinator/HR Administrative: 3 years (Required)
• Hiring and pre-onboarding: 3 years (Required)
• Timekeeping and Payroll Management: 3 years (Required)
• ADP or HRIS systems : 3 years (Preferred)
Work Location: Remote
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While the position is primarily Monday–Friday during business hours, occasional evening or weekend work may be required for urgent operational needs.
Key ResponsibilitiesTimekeeping & Payroll Support
• Send weekly time entry reminders to employees
• Follow up on missing or incorrect time entries
• Ensure project timesheets are signed and match ADP records
• Approve time entries and assign holiday time in ADP when required
• Work with Accounting to resolve missing time reports and approval issues
• Collect signed timesheets from supervisors and project leads
• Coordinate with on-site supervisors for approvals or corrections
• Assist Accounting with final approvals prior to payroll processing
• Communicate with employees regarding rejected or corrected time entries
Hiring & Pre-Onboarding
• Add candidate information to onboarding trackers
• Send pre-onboarding communications
• Issue offer letters through ADP and follow up on unsigned offers
Onboarding Administration
• Initiate new hires in ADP back office
• Assign onboarding documents and monitor completion progress
• Send reminders to new hires for outstanding tasks
• Collect and verify I-9 documentation and process forms
• Assist employees with onboarding issues or questions
• Keep internal teams updated on onboarding status
• Initiate background checks when required
• Enroll team members in compliance systems
Security & Compliance Processing
• Send security documentation packets when required
• Follow up with employees on corrections or missing information
• Format documents in Adobe and maintain secure records
• Save completed files and notify Project Managers
• Submit documentation to clients when required
Time Off Processing
• Ensure employees follow proper project procedures for time off requests
• Track time off availability and maintain calendars and trackers
• Submit requests to Workforce for approval or denial (certain projects)
• Coordinate with supervisors and project leads on approvals
• Approve or deny requests in ADP and communicate decisions to employees
Attendance Tracking (Project-Based)
• Receive attendance updates from on-site supervisors
• Apply attendance points when missed time occurs without prior approval
• Maintain attendance tracking records
• Notify Project Managers when disciplinary thresholds are reached
Operations Email & Communication
• Monitor the Operations team inbox
• Respond to routine inquiries or direct requests to the appropriate department
• Ensure employee and supervisor questions are addressed or routed promptly
Qualifications
• Strong organizational and administrative skills
• High attention to detail and ability to manage multiple trackers and systems
• Experience with ADP or HRIS systems preferred
• Experience supporting HR, payroll, or operations administration preferred
• Strong written communication and follow-up skills
• Ability to work independently in a remote environment
• Proficiency with Microsoft Office / Google Workspace and Adobe
Benefits
• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
Pay: $45,000.00 - $50,000.00 per year
Benefits:
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
Experience:
• Operations Coordinator/HR Administrative: 3 years (Required)
• Hiring and pre-onboarding: 3 years (Required)
• Timekeeping and Payroll Management: 3 years (Required)
• ADP or HRIS systems : 3 years (Preferred)
Work Location: Remote
Apply tot his job
Apply To this Job