Recruiting & HR Assistant

The Recruiting & HR Assistant supports full lifecycle recruiting for federal government contracts, ensuring compliance with OFCCP/EEO guidelines, federal labor category requirements, contract-specific qualifications, and corporate hiring policies. This position requires strong administrative expertise, exceptional proficiency in Microsoft Word, and hands-on experience using SmartRecruiters to manage the end-to-end hiring process. This role partners directly with the Director of HR & Recruiting and collaborates closely with recruiters, hiring managers, program leadership, to support all stages of the hiring lifecycle. The Assistant Recruiting Manager ensures that documentation is accurate and audit-ready, workflows are efficient and compliant, communications are timely and consistent, and all stakeholders—from candidates to program managers—receive a high-quality, professional recruitment experience. Responsibilities Recruiting Operations • Support full lifecycle recruiting for federal positions, including posting, sourcing, screening, interviewing, and onboarding coordination. • Ensure requisitions, job descriptions, and postings align with federal labor categories and contract requirements. • Maintain audit-ready documentation in SmartRecruiters, including applicant files, disposition codes, and screening notes. • Track applicant flow, metrics, and hiring milestones for internal reporting and federal compliance. Administrative Management • Excellent written and verbal communication skills, with the ability to convey information clearly and professionally. • Maintain and update recruiting and HR handbooks, policies, SOPs, and compliance documentation as needed to enhance processes, ensure accuracy, and maintain compliance. • Manage accurate and organized records in SmartRecruiters and HR systems. • Support documentation for background checks, clearance verification, and onboarding. Talent Acquisition Support • Assist with the coordination of recruiting efforts, resume collection, and labor category alignment. • Support the recruiting team during surge hiring, and rapid staffing needs by helping manage high volume workflows, maintaining organization, tracking progress, and ensuring all activities remain compliant with federal and company requirements. • Ability to support candidates through the federal Public Trust clearance process by providing step-by-step instructions, answering questions, ensuring all required documentation is completed accurately, and conducting consistent follow-up until the clearance is fully adjudicated. This includes serving as a primary point of contact, monitoring progress, and coordinating with internal security or compliance teams as needed. • Support new employees throughout the entire onboarding process, including coordinating paperwork, verifying required documents, scheduling orientation activities, tracking completion of onboarding tasks, and ensuring a smooth, well-organized transition into their roles. This includes proactive communication with candidates, hiring managers, and HR to maintain an efficient and positive onboarding experience. • Maintain EEO, OFCCP policies and adherence. Required • Minimum 4+ years of recruiting experience. • Ability to thrive in a fast-paced, deadline-driven environment. • Strong sense of urgency and excellent prioritization skills. • Proactive and able to take initiative with minimal direction. • Eager to learn and committed to continuous professional development. • Working knowledge of labor categories, clearance processes, and hiring standards. • Proficiency with Candidate Tracking Systems preferably SmartRecruiters, including requisition management, pipelines, scorecards, and documentation. • Advanced Microsoft Word skills, including templates, formatting, version control, and policy documentation. • Strong administrative, organizational, and communication skills. • Ability to manage confidential information with professionalism and discretion. • Demonstrates an excellent, positive attitude and a strong commitment to supporting team success. Preferred • Experience supporting federal recruiting or rapid contract staffing. • Familiarity with OFCCP, EEO, SCA, and federal compliance standards. • Experience with cleared recruiting (Public Trust). • Ambitious and seeking opportunities for career progression and ongoing development. • Associate or Bachelor’s degree in HR, Business, related field, or 5-7 years recruiting experience in federal contract staffing or agency staffing. Benefits • (401k) Matching • Eleven Paid Holidays • Adoption Assistance • Tuition Reimbursement • Technology Reimbursement • Short-Term & Long-Term Disability • Life Insurance (Basic, Voluntary & AD&D) • Health Care Plan (Medical, Dental & Vision) • Paid Time Off (0-3 years, 15 Days | 3+ years, 20 Days) • Perks at Work – Employee perks program to help you live a better, healthier life. i360 is an Equal Opportunity Employer - Minority/Female/Veteran/Disability All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or status within any other protected group. Only Direct Hires - No recruiting or staffing firms’ submissions will be considered. Since 2001, i360technologies has been a team of driven professionals specializing in business consulting and technology services for federal agencies. 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