Recruiting Coordinator - Product Management - San Jose (Third-Party Associate)

Responsibilities About the Team We're looking for a highly organized and detail-oriented Recruiting Coordinator to support the TikTok Global Monetization Product Team. The Recruiting Coordinator will be responsible for providing critical administrative and operational support to the Talent Acquisition team and hiring managers, ensuring a seamless and positive experience for all candidates and stakeholders throughout the interview process. Responsibilities - Manage and coordinate all phases of the interview process, including scheduling complex multi-stage interviews across various time zones for the Product Management function. - Act as the main point of contact for candidates, ensuring timely communication, providing clear instructions, and managing travel/expense reimbursement to ensure an exceptional, high-touch candidate experience. - Partner closely with Talent Acquisition Partners and hiring managers to manage candidate progress within the Applicant Tracking System (ATS), ensuring data accuracy and compliance throughout the hiring workflow. - Support various hiring projects, including assisting with new hire onboarding documentation, organizing team meetings, generating reports, and helping to strategize on process improvements. - Maintain strong relationships with recruiters, hiring managers, and executive assistants to efficiently troubleshoot scheduling conflicts and proactively solve logistical challenges. Qualifications Minimum Qualifications: - 1+ years of experience in recruiting coordination, HR operations, or a related role. - Exceptional organizational and time-management skills, with a proven ability to manage multiple competing priorities with high attention to detail. - Strong communication and interpersonal skills, with the ability to interact effectively with candidates, recruiters, and business leaders. Preferred Qualifications: - 2+ years of experience as a Recruiting Coordinator, ideally supporting technical or Product Management teams. - Bachelor's degree or equivalent years of experience. - A self-starter who is result-oriented, proactive, resourceful, and intellectually curious, demonstrating strong ownership over tasks and projects. - Experience scheduling for global teams or across different geographical locations/time zones. Important Note: Please be advised that this job posting is on behalf of a third-party agency. This is a 6-month temporary assignment managed by a third-party agency, who will be your employer. While you may be assigned to work at TikTok, you will not be a TikTok employee. All contractual terms, including payroll and benefits, will be handled by a third-party agency. By applying, you agree that the information provided in your application may be processed and retained by TikTok for recruitment purposes and shared with a third-party agency in accordance with TikTok's Applicant Privacy Notice About TikTok TikTok is the leading destination for short-form mobile video. At TikTok, our mission is to inspire creativity and bring joy. TikTok's global headquarters are in Los Angeles and Singapore, and we also have offices in New York City, London, Dublin, Paris, Berlin, Dubai, Jakarta, Seoul, and Tokyo. Why Join Us Inspiring creativity is at the core of TikTok's mission. Our innovative product is built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and bring joy - a mission we work towards every day. We strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. Every challenge is an opportunity to learn and innovate as one team. We're resilient and embrace challenges as they come. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our company, and our users. When we create and grow together, the possibilities are limitless. Join us. Diversity & Inclusion TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too. TikTok Accommodation TikTok is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at Job Information 【For Pay Transparency】 Compensation Description (Hourly) The hourly rate range for this position in the selected city is $30- $40. Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units. Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short-term and long-term disability coverage, life insurance, wellbeing benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure). The Company reserves the right to modify or change these benefits programs at any time, with or without notice. For Los Angeles County (unincorporated) Candidates: Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues; 2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and 3. Exercising sound judgment. Apply tot his job