Real Estate Virtual Assistant (Warm Leads Only | Client Communication + Scheduling)

Hi!

I’m a busy real estate agent and vacation rental consultant based in PA and I am DESPERATELY looking for a highly organized and personable Virtual Assistant to help manage incoming leads, client communication, and appointment scheduling.

This is NOT a cold-calling job — every person you’ll be speaking with has already reached out and is interested in working with me. Your role is to lessen the cracks that opportunities can slip through and make sure every lead feels taken care of.

What You’ll Be Responsible For:

Responding to incoming inquiries (text, email, CRM, social media messages)

Nurturing warm leads with timely, friendly, and professional communication

Asking qualifying questions to understand client needs

Scheduling calls, showings, and meetings directly on my calendar

Following up with leads who haven’t responded or are still deciding

Keeping notes organized inside CRM or shared systems

Ensuring a smooth, high-quality client experience from first contact to appointment

What I’m Looking For:

Excellent written and conversational English

Friendly, confident, and professional tone (not robotic or salesy)

Strong organizational skills and attention to detail

Ability to respond quickly and keep conversations moving

Experience with real estate, Airbnb/STR, or lead management is a PLUS

Comfortable using tools like Google Calendar, CRMs, and messaging platforms

Ability to think independently and make judgment calls when needed

Ideal Candidate:

You’re someone who:

Naturally builds rapport and makes people feel comfortable

Can juggle multiple conversations without dropping the ball

Understands urgency in real estate (speed = deals)

Takes ownership of the client experience, not just tasks

Hours & Availability:

Part-time to start (with potential to grow)

Must be available during EST daytime hours for timely responses

Compensation:

Hourly (based on experience)

PERFORMANCE BONUSES based on lead to appointment conversion and appointment to sale conversion.

To Apply:

Please include:

-A short paragraph about your experience with lead communication or client-facing roles

-Your availability (days/times in EST)

-The phrase “Shred the Gnar” at the top of your application so I know you read this :)

Lets make some money!

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