RCI-GILD-17022 Sr. Project Manager - Grants Management System Implementation (FDA or Biotech) - REMOTE
Remote Position with the expectation of travel to client sites as needed. Candidates should be open to travel within the US
Senior Project Management Job Description Enterprise-Wide Grants Management System Implementation
Core Implementation Experience
• Experience Requirement
: 10+ years of related experience
• Education Requirement
: Min Bachelor's Degree; Masters preferred
• Demonstrated experience
leading or supporting enterprise-scale grants management system implementations within complex, highly regulated organizations.
Required Experience Includes:
• Proven ability to
co-lead implementation efforts in partnership with IT and key business leads.
• Strong collaboration skills with
IT project managers, business analysts, system integrators, and other key business stakeholders, including coordination across U.S. and ex-U.S. teams.
• Advanced cross-functional project management capability across
Corporate Social Responsibility programming (e.g., Grants, Sponsorships, Foundation, FOCUS, Medical Affairs giving, IT, Legal, Compliance, Finance, Procurement, etc.)
• Direct vendor-facing experience including ability to collaborate
with business stakeholders and IT project managers on requirements translation, solution design validation, configuration oversight, issue escalation, and milestone governance
• Strong written and verbal communication skills with ability to
translate technical concepts into business-ready language.
• Demonstrated experience in pharmaceutical or healthcare philanthropy programs, both U.S. and ex-U.S.
Project Ownership & Alignment
• Own the integrated business project plan including
milestones, dependencies, risks, issues, and decision points across CSR, IT, Finance, and vendors.
• Operate within the Legal, Compliance, & Corporate Responsibility (LCCR) project management governance standards,
including status reporting, RAID tracking (risks, assumptions, issues, and dependencies), escalations, and participation in steering forums.
• Serve as a primary coordination point between business readiness activities and IT delivery timelines.
Business Requirements & Solution Validation
• Validate business requirements definition, ensuring alignment on scope, assumptions and success criteria with all involved stakeholders.
• Partner with IT business analysts and system integrators to ensure accurate translation of business requirements into system design, configuration, and integrations.
• Maintain requirements traceability across design, build, testing, and go-live to ensure business outcomes are met within specified timelines.
• Facilitate business review and sign-off of requirements, solution designs, and key configuration decisions.
Change Management & Organizational Readiness
• Experience partnering with various stakeholders in a matrixed environment to support enterprise alignment on vision, objectives, timelines, and change impacts.
• Experience developing and executing change management strategies including stakeholder mapping, readiness assessments, training coordination, and adoption tracking.
• Demonstrated ability to prepare executive-level updates, project risk summaries, and decision briefs.
• Accountable for change and communications execution, including stakeholder-specific messaging, senior-level talking points, and adoption measurement.
• Define and coordinate role-based training approaches, including global rollout considerations and measurement of training effectiveness.
Reporting, Data & Controls
• Experience in financial reporting related to grants and philanthropic funding.
• Familiarity with grant impact data, performance metrics, and outcome reporting.
• Experience supporting audit readiness, compliance controls, and documentation.
• Experience coordinating data governance and data quality, including data ownership, validation rules and post-go-live stewardship
Additional Highly Valued Skillsets:
• Systems integration awareness (finance, procurement, compliance, contract management).
• Experience supporting Enterprise Resource Planning (ERP) integrated implementations, including financial systems (e.g., SAP), with an understanding of grants-to-ERP data flows, vendor master data, cost centers, GL postings, and reconciliation considerations
• Data migration and validation oversight.
• Process
Senior Project Management Job Description Enterprise-Wide Grants Management System Implementation
Core Implementation Experience
• Experience Requirement
: 10+ years of related experience
• Education Requirement
: Min Bachelor's Degree; Masters preferred
• Demonstrated experience
leading or supporting enterprise-scale grants management system implementations within complex, highly regulated organizations.
Required Experience Includes:
• Proven ability to
co-lead implementation efforts in partnership with IT and key business leads.
• Strong collaboration skills with
IT project managers, business analysts, system integrators, and other key business stakeholders, including coordination across U.S. and ex-U.S. teams.
• Advanced cross-functional project management capability across
Corporate Social Responsibility programming (e.g., Grants, Sponsorships, Foundation, FOCUS, Medical Affairs giving, IT, Legal, Compliance, Finance, Procurement, etc.)
• Direct vendor-facing experience including ability to collaborate
with business stakeholders and IT project managers on requirements translation, solution design validation, configuration oversight, issue escalation, and milestone governance
• Strong written and verbal communication skills with ability to
translate technical concepts into business-ready language.
• Demonstrated experience in pharmaceutical or healthcare philanthropy programs, both U.S. and ex-U.S.
Project Ownership & Alignment
• Own the integrated business project plan including
milestones, dependencies, risks, issues, and decision points across CSR, IT, Finance, and vendors.
• Operate within the Legal, Compliance, & Corporate Responsibility (LCCR) project management governance standards,
including status reporting, RAID tracking (risks, assumptions, issues, and dependencies), escalations, and participation in steering forums.
• Serve as a primary coordination point between business readiness activities and IT delivery timelines.
Business Requirements & Solution Validation
• Validate business requirements definition, ensuring alignment on scope, assumptions and success criteria with all involved stakeholders.
• Partner with IT business analysts and system integrators to ensure accurate translation of business requirements into system design, configuration, and integrations.
• Maintain requirements traceability across design, build, testing, and go-live to ensure business outcomes are met within specified timelines.
• Facilitate business review and sign-off of requirements, solution designs, and key configuration decisions.
Change Management & Organizational Readiness
• Experience partnering with various stakeholders in a matrixed environment to support enterprise alignment on vision, objectives, timelines, and change impacts.
• Experience developing and executing change management strategies including stakeholder mapping, readiness assessments, training coordination, and adoption tracking.
• Demonstrated ability to prepare executive-level updates, project risk summaries, and decision briefs.
• Accountable for change and communications execution, including stakeholder-specific messaging, senior-level talking points, and adoption measurement.
• Define and coordinate role-based training approaches, including global rollout considerations and measurement of training effectiveness.
Reporting, Data & Controls
• Experience in financial reporting related to grants and philanthropic funding.
• Familiarity with grant impact data, performance metrics, and outcome reporting.
• Experience supporting audit readiness, compliance controls, and documentation.
• Experience coordinating data governance and data quality, including data ownership, validation rules and post-go-live stewardship
Additional Highly Valued Skillsets:
• Systems integration awareness (finance, procurement, compliance, contract management).
• Experience supporting Enterprise Resource Planning (ERP) integrated implementations, including financial systems (e.g., SAP), with an understanding of grants-to-ERP data flows, vendor master data, cost centers, GL postings, and reconciliation considerations
• Data migration and validation oversight.
• Process