Quality Assurance Specialist – Part Time

Quality Assurance Specialist – Part Time The Role A detail-oriented, analytically minded, and technology-savvy individual is needed to join our team as a Grant Quality Assurance (QA) Specialist primarily focused on Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) applications. This part-time position plays a vital role in ensuring proposal packages meet federal compliance standards, are error-free, and include accurate and consistent budgets and other documentation. The role will require fast-paced work in short windows three times a year and a substantial time commitment during these times. About Grant Engine Grant Engine secures non-dilutive funding for innovative companies with the potential to significantly advance human health and technology. Our mission is to improve and extend human life by helping visionary clients succeed in obtaining critical early-stage R&D funding. We hold the following core values in high regard: Trust, Customer Success, Excellence Without Bias, and Teamwork. We believe innovation and precision are born from collaboration and attention to every detail. When our clients win, our mission is accomplished. At Grant Engine, teamwork is more than a value—it’s how we operate. We trust each other’s expertise, deliver on our commitments, and know we can count on one another to get the job done. Job Title: Grant Quality Assurance Specialist Status Part-Time, Contractor role, with a paid fixed amount for each deliverable. Location US-wide eligible Core Responsibilities: • Review SBIR/STTR proposals for accuracy, completeness, and compliance with solicitation-specific guidelines (e.g., NIH, NSF, DoD, USDA). • Conduct detailed quality control checks on all included proposal materials. • Verify compliance with all formatting, structure, and document requirements, including font, spacing, page limits, and naming conventions. • Evaluate budgets for mathematical accuracy, consistency with the project scope, and adherence to sponsor guidelines, identifying potential issues or inconsistencies. • Cross-check all uploaded and supporting documents for alignment with solicitation requirements, ensuring completeness of required forms, attachments, and certifications. • Confirm that all tables, figures, and references are correctly numbered and referenced throughout. • Test and verify that existing URLs or hyperlinks do not violate agency and grant guidelines. • Collaborate with Internal Submission Team to ensure rapid, high-quality turnarounds prior to submission deadlines. • Manage multiple concurrent projects and deliverables within tight submission windows, primarily during peak cycles (end of August, December, and March). Required Qualifications: • Exceptional attention to detail and accuracy in reviewing technical documents. • Strong understanding of SBIR/STTR proposal requirements, or willingness to learn quickly through provided training. • Proficiency in Microsoft Word, Excel, and Dropbox, including advanced use of Track Changes and document markup features. • Experience reviewing grant budgets and justifications, with the ability to identify numerical or categorical discrepancies. • Excellent written and verbal communication skills. • Strong organizational and time-management skills with an ability to meet tight deadlines. • Ability to maintain objectivity and consistency, respecting the stylistic choices of original writers. Apply tot his job