Purchasing and Accounts Payable Assistant

Company Overview

Kaua’i Fine Woodworking (KFW) is a high end, custom woodworking shop located in Kapaa, Kaua’i, Hawaii on Hawaiian Standard Time (HST). The company is growing quickly, almost doubling in size each year for the past three years. The woodworking shop operates 7AM - 5PM, Monday through Friday, producing hand made, furniture grade, high quality cabinetry, built-ins and doors for custom designed spaces.

Job Overview

KFW is looking for a highly organized team member with solid knowledge and understanding of remote shared work environments using SLACK, Google Workspace, Docs/Sheets, Excel, QuickBooks Online and multiple vendor payment gateways. This is a part time, remote position with a potential for growth based on skills and experience. This role fulfills tasks related to standard purchasing and accounts payable duties: purchasing specific items, managing vendor accounts and payment methods, timely accounts payable management and invoice/receipt organization including communications with bookkeeping. Position responsibilities may be expanded based on experience.

Responsibilities for Purchasing & Accounts Payable Assistant

~Perform and support all duties related to purchasing, ensuring orders, invoices and payments are 100% accurate

~Perform monthly vendor account reconciliations & keep vendor information up to date in QuickBooks

~Manage accounts payable, ensuring payments are made timely and accurately

~Provide all receipts & invoices to bookkeeper in organized and timely manner

~Track and manage all freight and delivery costs, ensuring they're associated to correct purchases

~Support team with ideas for improving purchasing process and tracking

~Provide administrative support to President and CFO as reasonably required related to purchasing and vendor account maintenance administrative tasks

~Maintain highly organized shared electronic filing systems

Qualifications for Purchasing & Accounts Payable Assistant

~Associate or Bachelor's degree in business administration or related field

~Previous accounts payable and commercial purchasing experience

~Strong mathematical and numerical skills

~Strong commitment to keeping company account information secure and private

~Basic to advanced knowledge of online security, password management and secure purchasing transactions

~Basic knowledge of QuickBooks Online accounting software

~Experience with Google Workspace: Docs/Sheets, Shared File Storage

~Exceptional attention to detail, organization, communication & time management

~Intermediate to advanced proficiency with Excel and related spreadsheet software preferred

~Strong problem-solving skills and analytical abilities preferred

~Experience using SLACK a plus

~Prior experience with project based accounting in construction, trades or manufacturing a plus

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