Property Coordination Assistant

Your RoleAs a Property Coordination Assistant at Dashdot, you will be a pivotal member of our Property team, ensuring a seamless experience for clients throughout their property journey.You will support Dashdot Property Specialists by facilitating communication and coordinating tasks between clients, agents, inspectors, lawyers, and other stakeholders. Your work will directly impact client satisfaction, transaction efficiency, and the growth of the business.With strong critical thinking and problem-solving skills, you will proactively identify challenges and propose solutions. Your exceptional communication skills will allow you to simplify complex information and provide clear, actionable updates to both clients and team members.ResponsibilitiesCoordinate property transactions end-to-end, liaising with clients, agents, inspectors, lawyers, and conveyancers among others. Manage client onboarding, ensure CRM information is accurate, and provide clear, empathetic support.Schedule and track inspections, appointments, and meetings, ensuring all parties are aligned and informed.Prepare, send, and manage contracts, due diligence documents, and settlement packs.Maintain accurate records, track key dates, and monitor workflow progress using Airtable or equivalent systems.Oversee automated client communications and respond to inquiries promptly and professionally.Identify process improvements and implement solutions to enhance efficiency and client experience.The RewardFull-time, remote role with long-term stabilityCompetitive salary based on experience of 88.586 PHP per monthFlexible schedule aligned with Australian business hoursSix weeks paid recreation leave10 days paid rest leaveWFH setup allowanceDynamic and supportive team cultureAccess to leading tools and platformsA values-driven organisation with a mission to improve livesSkills and QualificationsMinimum 1 year of experience in administrative support, property, or real estate-related workProven ability to coordinate multiple stakeholders effectivelyHigh attention to detail and strong organisational skillsExcellent written and verbal English communicationConfident liaising with agents, inspectors, lawyers, and clientsAble to work autonomously in a fast-paced, remote environmentProactive mindset and solution-focused approachReliable computer, strong internet, and quiet home workspaceFamiliarity with tools such as:AirtableCorelogic (or equivalent property research platforms)Google Workspace (Docs, Sheets, Gmail)SlackHelloSignThe CultureAt Dashdot, we live and breathe our core values of Curiosity, Selflessness, Leadership, and Growth. We practice freedom and responsibility, empowering our team to take ownership of their work and strive for excellence.We believe in building a high-performance culture where fun, collaboration, and meaningful impact are part of every day.If you're ready to thrive in a fast-growing company, manage multiple stakeholders with precision, and bring your best every day, we’d love to hear from you.A quick heads up: We use AI tools to support parts of our recruitment process, but every application is ultimately reviewed by our team, and all hiring decisions are made by humans. Our goal is to move faster and fairer, without losing the human touch. Questions? Just reach out.

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