Project Operations Coordinator (Construction Documentation)

Position: Project Operations Coordinator (Construction Documentation) Location: Remote (Pacific Time Zone required; Southern California preferred) Department: Professional Services / Construction Support Employment Type: Full-Time, Non-Exempt Pay Range: $50,000 – $55,000 annually (approx. $26/hour) Summary ARC Document Solutions is seeking a Project Operations Coordinator to support our Professional Services division. This role is key to managing and organizing construction-related documentation and workflows, ensuring consistency, accuracy, and efficiency across active projects, archives, and closeout operations. We’re looking for someone detail-oriented, tech-savvy, and comfortable using project management tools and construction applications. Responsibilities • Manage and organize construction documents including RFIs, submittals, drawings, specs, and closeouts • Track document revisions and maintain current project records • Coordinate document control, indexing, and archival processes across multiple projects • Support billing, invoicing, and project reporting • Collaborate with internal teams and clients to ensure clear communication and timely deliverables • Use Bluebeam, Adobe Acrobat, and other construction tools for document review and markup • Maintain compliance with project standards and documentation requirements • Assist with takeoff services and data management workflows as needed What Will Help You Succeed • 2–3 years of experience in construction document control or project coordination • Strong understanding of document management and version control • Proficiency in Bluebeam, Adobe Acrobat, Microsoft Word, and Excel • Excellent organizational and communication skills • Ability to manage multiple priorities and meet deadlines • Familiarity with Procore and other construction platforms is a plus • BIM or AutoCAD knowledge is encouraged but not required Work Schedule • Full-time position operating on Pacific Time Zone hours • Remote work approved, with preference for Southern California candidates who can occasionally attend meetings in Costa Mesa or Irvine What We Offer • Continuous training and development • Comprehensive benefits: medical, dental, vision, life insurance, 401(k) with company match • Employee Stock Purchase Plan at 15% below market price • Supportive management team invested in your success • A culture that genuinely cares for its employees Accessibility & Equal Opportunity If you require reasonable accommodation during the application or hiring process due to a disability, please email [email protected] with “Accommodation Request” in the subject line. ARC Document Solutions and RIOT Creative Imaging are proud Equal Employment Opportunity (EEO) Employers. We do not discriminate based on any protected characteristic under federal, state, or local law. Recruitment Agencies ARC does not accept unsolicited resumes from agencies. Please do not forward resumes to our Careers alias or ARC employees. We are not responsible for any fees related to unsolicited submissions. Apply tot his job