Project Coordinator, Special Events

Northwestern University is a prominent academic institution seeking a Project Coordinator of Events to support the planning and execution of various high-level events. This role involves collaboration with multiple departments to ensure successful event outcomes and adherence to university goals. Responsibilities Provides administrative assistance, which includes, but are not limited to; day of event execution, travel logistics, print materials, guest event tracking and communication plans, using tools like CRMs and data analysis within Serve as an administrative lead for presidential athletic events, including trustee, donor, faculty, student, and other campus events. Responsibilities include venue research, financial budget, registration, and managing vendor partners May assist with day-to-day event logistics such as timelines, task coordination, catering, décor, audiovisual needs, invitation management, and on-site support Partners with campus departments, external stakeholders, and third-party vendors to align event goals and ensure successful outcomes Provide hands-on support during events, including guest management, troubleshooting, and ensuring the highest level of hospitality May supervise and provide directions to student workers, temporary staff, or volunteers assisting with events Support post-event wrap-up, including expense tracking, reconciliations, and follow-up tasks Participate in event-related travel as needed Performs other duties as assigned Skills Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree: OR appropriate combination of education and experience 1 year special events, development, marketing, sales or equivalent experience is required Experience in event planning at an academic institution or organization Familiarity with Microsoft Office Suite (Outlook, excel, word) or equivalent Advanced knowledge of word processing, data analysis and reporting using spreadsheets (pivot tables and formulas), email, and database software programs is required Understanding Social Tables and/or other seating software Benefits Meaningful, competitive, high-quality health care plans Retirement benefits Tuition discounts Flexible work arrangements Programs to help you locate and pay for quality, affordable childcare and senior/adult care Employee career development Company Overview Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics. It was founded in 1851, and is headquartered in Evanston, Illinois, USA, with a workforce of 5001-10000 employees. Its website is Company H1B Sponsorship Northwestern University has a track record of offering H1B sponsorships, with 69 in 2026, 318 in 2025, 299 in 2024, 272 in 2023, 282 in 2022, 184 in 2021, 155 in 2020. Please note that this does not guarantee sponsorship for this specific role.