Project Coordinator, Program and Impact

Job Description: • Manages the Chief Impact Officer’s calendar and related administrative support for ongoing strategic projects and priorities. • Serves as a liaison between the Chief Impact Officer, Program & Impact leadership, internal teams, and external partners to align meeting objectives, participants, and materials. • Assists with advancing priority partnerships by scheduling, organizing, and supporting executive and team collaboration. • Prepares agendas, briefing context, and materials to ensure partnership meetings—especially those led by the Chief Impact Officer—are productive and outcome-driven. • Tracks partnership commitments, decisions, and milestones; coordinates follow-up and next steps across the Program & Impact team. • Identifies stalled progress, scheduling bottlenecks, or missing inputs and flags them to Directors or Program & Impact leadership with recommended actions. • Maintains accurate partnership documentation, timelines, and task tracking within established project management systems. • Coordinates meetings within the Program & Impact team, across various departments and with external stakeholders (agency leaders, consultants, etc.). • Distributes documents, information, instructions, and other resources to ensure both internal and external stakeholders have tools and resources to be effective. • Documents progress against project plan, updates leaders and identifies implications for the overall project and connections to other ongoing projects/grants. • Serves as a primary point of contact for projects when multiple units are involved with the same project to ensure effective and synergistic team actions. • Communicates consistently and clearly with Project Leads, team members, and other key stakeholders to keep the projects on track. • Proactively identifies potential stakeholders for involvement in projects and recommends when and how others can make meaningful contribution to a project’s success. • Offers high-level customer service and customer focused problem-solving that builds trust, and ensures more effective project implementation. • Cultivate an environment where all team members feel valued, included, and empowered to achieve their potential. Requirements: • High school diploma or G.E.D equivalent required with additional post-secondary coursework or certification related to project management, nonprofit management, office administration, public administration or other related field preferred OR relevant experience equivalency. • A minimum of two (2) years of relevant experience, with an emphasis on administrative excellence and project management. • Exceptional administrative skills, with high attention to detail. • Excellent interpersonal skills. • Customer service oriented. • Excellent verbal and written communication skills. • Ability to work independently, managing multiple projects, while achieving results consistently on deadline. • Excellent team working skills; ability to collaborate cross-functionally. • Highly organized in approach, with ability to set and manage priorities. • Highly proficient in Word, Excel, PowerPoint and project management software (such as Asana). • Knowledge of youth development programs, especially mentoring and related implementation. • Project Management Certification Benefits: • Health insurance • Paid time off • Remote work options