Project Coordinator (Fractional role - Internal Candidates Only)

INTERNAL CANDIDATES ONLY Job Title: Project Coordinator - HOT Transformation (Fractional Role 2026 - 2027) Location: Remote (Global) Reports to: Senior Director, Programs Works closely with: Portfolio Team + Deputy Executive Director + Executive Director Application Deadline: April 23, 2026 midnight Contract Type: Not Applicable Time Commitment: 50% (Fractional Role) Duration: 12–18 months Context: HOT is entering a new phase of growth, shifting from a primarily volunteer-driven model to a more sustainable, locally led approach to scaling community-generated data. Building on the milestone of mapping areas where over one billion people live, HOT is evolving its model to enable trained local organisations to deliver high-quality mapping and analysis services directly to decision-makers. Central to this shift is the development of an open mapping marketplace, which will connect demand from governments, multilaterals, and NGOs with accredited local providers, established by the Learn & Connect program. This transition is supported by a broader pivot in HOT’s business model towards earned revenue, while maintaining philanthropic support for public-good priorities such as disaster response and innovation. Role Overview: This role sits at the heart of HOT’s organisational transformation, supporting the transition to a new model for scaling community-led mapping and data services globally. The Project Coordinator is a fractional (50%) role supporting HOT’s 2026–2027 transformation and scaling phase. The role will work closely with senior leadership and cross-functional teams to coordinate and drive progress across key strategic workstreams, ensuring alignment, accountability, and delivery against organisational priorities. This is a highly cross-cutting role requiring strong organisational skills, comfort with ambiguity, and the ability to translate strategy into execution. Key workstreams include: HOT’s Methodology Learn and Connect Program Marketplace Strategy Marketing and Sales growth Key Responsibilities: Transformation Coordination & Execution Coordinate and monitor Transformation activities against agreed outcomes and timelines. Collaborate closely across teams, acting as a connector to ensure clarity and alignment . Translate high-level strategy into clear, trackable workplans Support cross-team coordination to maintain momentum and accountability: Manage and maintain workstream tracking tools and databases (mainly Asana, but also Neon One, Airtable) Maintain organized and up-to-date transformation related documentation (updates, reports) on shared drives & systems Serve as a point of contact for stakeholders, partners, and internal teams Tracking, Monitoring & Reporting Track workstream plans, milestones, achievements, and deadlines Produce clear, regular updates for leadership, board, and to support donor engagement Support the preparation of reports and updates for internal use, as well as board, donor, and stakeholder briefings Ensure consistent visibility into progress, risks, and blockers Stakeholder Coordination Act as a central coordination point across leadership, program, portfolio and hub teams Support communication and alignment across internal and external stakeholders Risk Management & Problem Solving Identify risks and delays early, and support mitigation Help teams unblock challenges and maintain delivery pace Must Have: Demonstrated interest in project management, with experience in project coordination or delivery Strong organizational, coordination, and time management skills Ability to manage multiple stakeholders across geographies and functions Comfort working in fast-evolving, ambiguous environments; self-driven and able to work independently with limited supervision to manage multiple priorities Experience using (or strong willingness to learn) HOT project management tools: Asana, Neon One, Airtable Strong attention to detail with solid reporting and documentation skills Effective communicator with a collaborative, cross-cultural approach Innovative, proactive, and solutions-oriented mindset Growth Opportunity: This role is intentionally designed as a learning and growth opportunity , intended for any staff interested in building: Hands-on project and program management experience on global, highly strategic topics Exposure to organizational strategy and leadership decision-making Cross-functional collaboration and stakeholder management skills We expect that strong performance in this role will lead to expanded responsibilities and future career growth opportunities within HOT in 2027-2028. We expect that an interested candidate will be motivated to grow their skills and career, and will dedicate an additional $1000 personal development allowance (on top of current levels) to support this in 2026. To Apply: This role is open to full time employees and contractors within HOT only. Interested persons should submit a statement of interest not more than 2 pages , outlining: Your motivation for applying for this role; relevant skills and experience to function in this role, how this role aligns with your professional and career goals. Proposed actions to kick-start in this function. Kindly submit your application by midnight, Thursday, April, 23rd, 2026 .