Project Billing Specialist

Celerion is committed to swift, exceptional clinical research through translational medicine. Every day, we use our experience, agility, and innovative research strategies to help get drugs to market faster. The Project Billing Specialist is responsible for contract invoicing, sample storage invoicing revenue, and cash application.This is a remote, full-time opportunity working closely with our finance team in Lincoln, NE. We are seeking candidates who can work Monday-Friday, 8 am-5 pm Central time. Essential functions include: InvoicingUpon receipt of signed contract, organize study folder and enter data into the Maconomy Projects module Set-up study folder with contract and placeholders for future documentsReview contracts for special billing instructions. Update Maconomy with appropriate billing address, payment milestones, purchase order, currency, payment terms, and other billing information.Submit invoice per contractual specifications via e-mail, mail, or sponsor’s website.Assign an Outlook reminder for milestones with no automatic invoicing alertsGenerate invoicing per contract Milestones and signed Change OrdersInvoice per system milestone alerts or project management requestContact Operations or Global Project Manager for approval to bill milestones with no automatic alertsOrganize and maintain pending invoice tracking tools and pro-actively seek invoicing opportunitiesGenerate and distribute weekly invoicing and cash receipts reportsMaintain tracking of Trial Site vendor invoices vs contracted amounts, allocate and assign invoices for approvalReview and distribute e-mails from group Revenue Billing Outlook accountAssist with Client and Accounts Receivable requestsRecord revenue related to sample storage and retention and Eurasian projects during period-end closeComplete monthly Sunshine Act reporting for multiple clientsCash ApplicationApply customer payments to invoices in A/R sub-ledgerResearch and reconcile unapplied/unidentified receiptsResearch and answer all A/R related inquiries from both external and internal customersRequest customer refundsCoordinate clean and timely cut-off for monthly close of A/R sub-ledgerAssist with invoice forecasting and historical reportingPrepare Volume Incentive Discount ReportsAssist with A/R collection and aging reportingJob Requirements:An Associates degree in Accounting and of 2 years of accounting experience OR Bachelor's degree with limited experience will be consideredContract Research Organization billing experience is a plusProficient with ExcelAbility to handle multiple prioritiesHigh level of organization and attention to detailERP system experience preferredLarge company experience preferredCelerion Values: Integrity Trust Teamwork RespectCelerion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, marital status, qualified protected veteran status, or disability.Originally posted on Himalayas

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