Project Administrator- Construction

The Project Administrator provides critical support to Project Managers by handling tactical project management tasks, coordinating communications, and planning for manpower, materials, and tools. This role serves as the organizational backbone of projects, ensuring smooth operations and efficient resource allocation. Also, we will provide direct to Procore system throughout company as the resident expert. Key Responsibilities Assist Project Managers with day-to-day project administration and documentationCoordinate manpower scheduling and allocation across multiple projectsPlan, track, and coordinate material deliveries and inventoryMaintain tool and equipment inventory, scheduling, and maintenance recordsPrepare and distribute project documentation, including plans, permits, and specificationsProcess purchase orders, change orders, and payment applicationsTrack project costs and assist with budget monitoringCoordinate project meetings and prepare meeting minutesMaintain project files, both physical and digitalProcess subcontractor and supplier documentation and agreementsSupport project closeout and documentation completionAssist with project scheduling and timeline trackingCoordinate communication between office, field personnel, clients, and subcontractorsGenerate and distribute reports on project status and metrics Required Qualifications Associate's degree in construction management, business administration, or related field (or equivalent experience)2+ years of experience in construction administration or related fieldExpertise using Procore for Project ManagementStrong organizational and multitasking skillsProficiency with Microsoft Office applications (especially Excel)Detail-oriented with excellent record-keeping abilitiesStrong written and verbal communication skillsBasic understanding of construction processes and terminologyExperience with data entry and document managementAbility to prioritize tasks in a fast-paced environment Preferred Qualifications Bachelor's degree in construction management or related fieldExperience with construction estimating softwareKnowledge of scheduling software (Microsoft Project, Primavera, etc.)Understanding of basic accounting principlesExperience with procurement and inventory managementFamiliarity with construction contracts and documentationExperience working with union contractors and documentation requirements

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