Program Assistant - Casual
Program Assistant - Casual
Location: Piscataway United States
Job Description:
Position Details
Position Information
Recruitment/Posting Title Program Assistant - Casual Posting Number 25TM0241 Department Prof Sci Masters Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Assistant - Casual for the Professional Science Master's Program.
Among the key duties of the position are the following:
• Provides administrative and confidential support to the Master of Business Science's program faculty and staff.
• Collects data and updates via electronic files using Excel such as student employment, alumni employment, and sharing documents via Google Drive.
• Creates flyers using Canva or Adobe for events such as career panels, virtual Fridays, professional development workshops, networking events, alumni events, etc.
• Designs surveys using Qualtrics, analyzing the results and presenting in various formats.
• Revises/designs presentation materials using MS PPT, and videos using Zoom or PowToon.
• Co-facilitates/co-manages alumni relations.
• Co-manages Graduway Platform in support of the PSM team.
• Co-strategizes the Alumni marketing.
• Handles confidential documents.
• Performs other duties as assigned.
FLSA Nonexempt Salary Details $17.00 - $25.00/hourly Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs
For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status Part Time Working Hours (per week) up to 19.5 Daily Work Shift Day Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly
Qualifications
Minimum Education and Experience
• Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
• Two (2) years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.
Certifications/Licenses Required Knowledge, Skills, and Abilities
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.).
• Comfortability with working with and learning new technology (Graduway, Salesforce, Navigate, Qooper, etc.).
• Ability to work independently and as a team player.
• Organizational skills, professionalism, and detail-oriented.
• Strong communication skills both verbally and written.
Preferred Qualifications
• Familiarity with Zoom, Qualtrics, Google Suite, Microsoft Suite.
Equipment Utilized Physical Demands and Work Environment
• Expected to report to campus for meetings and special events, but there is also flexibility for remote work.
Special Conditions
• Comfortability with working remotely with occasional campus visits for meetings and events.
• Candidate must sign a Statement of Confidentiality.
Posting Details
Posting Open Date 06/12/2025 Posting Close Date 08/12/2025 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Posting Specific Questions
Required fields are indicated with an asterisk (*).
• * Do you have a minimum of a bachelor's degree in a related field, or an equivalent combination of education and/or experience.
• Yes
• No
• * Do you have a minimum of two (2) years relevant experience in an administrative function?
• Yes
• No
Applicant Documents
Required Documents
• Resume/CV
Optional Documents
• Cover Letter/Letter of Application
• List of Professional References (contact Info)
Apply Now
Apply Now
Location: Piscataway United States
Job Description:
Position Details
Position Information
Recruitment/Posting Title Program Assistant - Casual Posting Number 25TM0241 Department Prof Sci Masters Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Assistant - Casual for the Professional Science Master's Program.
Among the key duties of the position are the following:
• Provides administrative and confidential support to the Master of Business Science's program faculty and staff.
• Collects data and updates via electronic files using Excel such as student employment, alumni employment, and sharing documents via Google Drive.
• Creates flyers using Canva or Adobe for events such as career panels, virtual Fridays, professional development workshops, networking events, alumni events, etc.
• Designs surveys using Qualtrics, analyzing the results and presenting in various formats.
• Revises/designs presentation materials using MS PPT, and videos using Zoom or PowToon.
• Co-facilitates/co-manages alumni relations.
• Co-manages Graduway Platform in support of the PSM team.
• Co-strategizes the Alumni marketing.
• Handles confidential documents.
• Performs other duties as assigned.
FLSA Nonexempt Salary Details $17.00 - $25.00/hourly Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs
For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status Part Time Working Hours (per week) up to 19.5 Daily Work Shift Day Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly
Qualifications
Minimum Education and Experience
• Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
• Two (2) years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.
Certifications/Licenses Required Knowledge, Skills, and Abilities
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.).
• Comfortability with working with and learning new technology (Graduway, Salesforce, Navigate, Qooper, etc.).
• Ability to work independently and as a team player.
• Organizational skills, professionalism, and detail-oriented.
• Strong communication skills both verbally and written.
Preferred Qualifications
• Familiarity with Zoom, Qualtrics, Google Suite, Microsoft Suite.
Equipment Utilized Physical Demands and Work Environment
• Expected to report to campus for meetings and special events, but there is also flexibility for remote work.
Special Conditions
• Comfortability with working remotely with occasional campus visits for meetings and events.
• Candidate must sign a Statement of Confidentiality.
Posting Details
Posting Open Date 06/12/2025 Posting Close Date 08/12/2025 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Posting Specific Questions
Required fields are indicated with an asterisk (*).
• * Do you have a minimum of a bachelor's degree in a related field, or an equivalent combination of education and/or experience.
• Yes
• No
• * Do you have a minimum of two (2) years relevant experience in an administrative function?
• Yes
• No
Applicant Documents
Required Documents
• Resume/CV
Optional Documents
• Cover Letter/Letter of Application
• List of Professional References (contact Info)
Apply Now
Apply Now