Program Assistant 3, Foundation Relations (Hybrid)

Northwestern University is a prestigious institution seeking a Program Assistant 3 for their Foundation Relations team. This role involves providing administrative support, managing communications, maintaining databases, and coordinating events to facilitate the team's efforts in securing funding from private foundations. Responsibilities Creates new funding proposal records and updates as necessary for input into databases and tracking Maintains the accuracy of foundation information in the development database Prepares gift and grant transmittals and reconciles gift and grant activity as needed Compiles routine reports, tables, and charts from readily accessible information Prepares grant reporting reminders for OFR team members Proofreads correspondence and proposals Collaborates with staff across campus to track proposals, awards, and payments Manages communications received via departmental email Enters, tracks, and maintains documentation and logs of financial transactions Expense approval, purchases, and reimbursements per budget, reconciliation of accounts, and account transfers Creates and maintains financial records Coordinates departmental calendar Manages conference/event registration and travel for the Foundation Relations team Coordinates events, which may include scheduling rooms and arranging for routine materials, technology, and refreshments Maintains websites and/or blogs Creates new web pages and/or updates standard information/data within the application’s content management program Performs other duties as assigned Skills Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience At least one year administration, customer service, or other relevant experience Proficient knowledge of Microsoft Office applications, specifically Word, Intermediate Excel, and Outlook Experience with database software programs is required Experience with office management in higher education setting or other complex environment Excellent attention to detail and ability to prioritize and multitask Strong organizational, writing, and interpersonal skills Takes initiative and is proactive to resolve discrepancies and solve problems Ability to work independently and as part of team Advanced knowledge of Microsoft Excel Ability to work with University procedures and personnel Benefits Meaningful, competitive, high-quality health care plans Retirement benefits Tuition discounts Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities Flexible work arrangements Programs to help you locate and pay for quality, affordable childcare and senior/adult care Employee career development Variety of tools and resources Company Overview Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics. It was founded in 1851, and is headquartered in Evanston, Illinois, USA, with a workforce of 5001-10000 employees. Its website is Company H1B Sponsorship Northwestern University has a track record of offering H1B sponsorships, with 325 in 2025, 308 in 2024, 280 in 2023, 282 in 2022, 184 in 2021, 155 in 2020. Please note that this does not guarantee sponsorship for this specific role.