Procurement and Inventory Coordinator
In 2024, a group of lifelong friends in Brisbane turned a small number of properties into a fast-growing short-term rental business—driven by grit, ownership, and a commitment to doing things better.
Today, Smart Suites manages over 100 rooms across Brisbane, serving both leisure and corporate guests. We adopt AI-driven tools, structured systems, and clear operating standards to keep our properties running smoothly. Our culture feels more like a sports team than a traditional company: accountable, collaborative, and focused on results.
Were now looking for a Procurement and Inventory Coordinator who thrives on structure, accuracy, and ensuring nothing falls through the cracks.
Important Notes Before You Apply
Role Type: Full-time independent contractor (not a permanent employee role)Compensation: AUD $1,300 – $1,600 per month (all-inclusive)Schedule: Flexible full-time role, Monday to Sunday as requiredLocation: Work from anywhere in the PhilippinesTime & Productivity Tracking: All contractors use Hubstaff for time and activity tracking to ensure transparency and accountability
Why Our Recruitment Process Is Thorough
We believe long-term success comes from the right fit—for both the contractor and the business. Our multi-stage recruitment process helps ensure clarity, alignment, and realistic expectations.
You can expect:
Initial Interview (30–45 mins): Background, motivation, and role fitTechnical Live Assessment (60–90 mins): Real procurement and inventory scenariosBehavioral Interview (60 mins): Communication style, ownership, and adaptabilityMeet the Founder Session (30–60 mins): Expectations, growth, and long-term vision
Pre-Engagement Steps:IT Audit (systems readiness)Reference Check
Yes, its detailed—but it reflects our commitment to building reliable, long-term contractor partnerships.
What You'll Do
Day-to-Day Property Procurement
Procure approved property items such as:Linen, towels, and amenitiesCleaning supplies and consumablesMaintenance and replacement itemsFurniture replacements (approved SKUs only)Raise purchase orders with approved vendors only.Execute emergency purchases when required to support operations.Ensure all items meet Smart Suites approved quality and property standards.
Inventory Management & Stock Control
Maintain accurate inventory records and reorder points.Monitor stock levels across properties and storage locations.Proactively flag low stock, slow-moving items, or potential shortages.Support periodic inventory checks and audits.
Vendor & Cost Management
Manage relationships with approved operational vendors.Compare pricing for recurring consumables and flag cost variances.Ensure purchases align with approved budgets.Escalate supply risks, pricing changes, or delivery issues early.
Logistics & Delivery Coordination
Coordinate deliveries to properties or storage locations.Track orders and follow up on delays or discrepancies.Match purchase orders with delivery notes and invoices.
Administration & Documentation
Maintain accurate procurement and inventory documentation.Communicate clearly with Operations and Finance.Support reporting on spend, variances, and procurement risks.
What Were Looking For
2–3 years experience in procurement, inventory, or operations supportStrong understanding of stock control and reorder point managementHigh attention to detail and cost awarenessAbility to prioritize urgent operational needsClear written and verbal communication skillsExperience in hospitality, property management, or short-term rentals is a plus
Tools & Technology
Inventory & procurement systems (Zoho preferred)Microsoft 365 (Excel, Outlook, Teams)Email and internal communication toolsPurchase order and inventory tracking systems
About Smart Suites
Smart Suites is redefining hospitality in Australia—combining operational discipline with technology-driven execution. With 100+ properties today and ambitious growth ahead, every contractor plays a meaningful role in building scalable, reliable systems that support both guests and teams.
Apply Now
Today, Smart Suites manages over 100 rooms across Brisbane, serving both leisure and corporate guests. We adopt AI-driven tools, structured systems, and clear operating standards to keep our properties running smoothly. Our culture feels more like a sports team than a traditional company: accountable, collaborative, and focused on results.
Were now looking for a Procurement and Inventory Coordinator who thrives on structure, accuracy, and ensuring nothing falls through the cracks.
Important Notes Before You Apply
Role Type: Full-time independent contractor (not a permanent employee role)Compensation: AUD $1,300 – $1,600 per month (all-inclusive)Schedule: Flexible full-time role, Monday to Sunday as requiredLocation: Work from anywhere in the PhilippinesTime & Productivity Tracking: All contractors use Hubstaff for time and activity tracking to ensure transparency and accountability
Why Our Recruitment Process Is Thorough
We believe long-term success comes from the right fit—for both the contractor and the business. Our multi-stage recruitment process helps ensure clarity, alignment, and realistic expectations.
You can expect:
Initial Interview (30–45 mins): Background, motivation, and role fitTechnical Live Assessment (60–90 mins): Real procurement and inventory scenariosBehavioral Interview (60 mins): Communication style, ownership, and adaptabilityMeet the Founder Session (30–60 mins): Expectations, growth, and long-term vision
Pre-Engagement Steps:IT Audit (systems readiness)Reference Check
Yes, its detailed—but it reflects our commitment to building reliable, long-term contractor partnerships.
What You'll Do
Day-to-Day Property Procurement
Procure approved property items such as:Linen, towels, and amenitiesCleaning supplies and consumablesMaintenance and replacement itemsFurniture replacements (approved SKUs only)Raise purchase orders with approved vendors only.Execute emergency purchases when required to support operations.Ensure all items meet Smart Suites approved quality and property standards.
Inventory Management & Stock Control
Maintain accurate inventory records and reorder points.Monitor stock levels across properties and storage locations.Proactively flag low stock, slow-moving items, or potential shortages.Support periodic inventory checks and audits.
Vendor & Cost Management
Manage relationships with approved operational vendors.Compare pricing for recurring consumables and flag cost variances.Ensure purchases align with approved budgets.Escalate supply risks, pricing changes, or delivery issues early.
Logistics & Delivery Coordination
Coordinate deliveries to properties or storage locations.Track orders and follow up on delays or discrepancies.Match purchase orders with delivery notes and invoices.
Administration & Documentation
Maintain accurate procurement and inventory documentation.Communicate clearly with Operations and Finance.Support reporting on spend, variances, and procurement risks.
What Were Looking For
2–3 years experience in procurement, inventory, or operations supportStrong understanding of stock control and reorder point managementHigh attention to detail and cost awarenessAbility to prioritize urgent operational needsClear written and verbal communication skillsExperience in hospitality, property management, or short-term rentals is a plus
Tools & Technology
Inventory & procurement systems (Zoho preferred)Microsoft 365 (Excel, Outlook, Teams)Email and internal communication toolsPurchase order and inventory tracking systems
About Smart Suites
Smart Suites is redefining hospitality in Australia—combining operational discipline with technology-driven execution. With 100+ properties today and ambitious growth ahead, every contractor plays a meaningful role in building scalable, reliable systems that support both guests and teams.
Apply Now