Portfolio Management Administrator, Part-Time (Remote-Friendly / Hybrid)
About the role
We are seeking a detail-oriented Portfolio Management Administrator to support our portfolio management team across daily operations, reporting, data management, and investment implementation. This role is ideal for someone who values meaningful part-time work with hands-on exposure to portfolio operations at a Financial Advisory firm, and enjoys accuracy, systems, and follow-through.
Key responsibilities
Daily operations and trade support
• Monitor daily transaction reports and communicate material activity to portfolio managers and advisors
• Support individual bond purchases, including preparing order details, verifying cash availability, affirming trades, and updating systems
• Help manage daily cash processes and maintain a cash flow tracking spreadsheet
Systems and data management
• Maintain and update key systems used by the team, including Eclipse (portfolio management), Wealthbox (CRM), YCharts (research and analytics), Egnyte (document management), and Schwab (custodian)
• Ensure data integrity and consistency across systems
• Update and reconcile tracking spreadsheets and databases, including cash spreadsheets, legacy positions, NT assets, and account lists
Reporting and analysis
• Generate monthly cash reports, out-of-balance reports, and quarterly private investment reports
• Prepare portfolio management notes and support advisor meeting preparation
• Conduct ad hoc portfolio analysis and performance attribution as requested
Annual and periodic projects
• Support recurring PM tasks such as dividend reinvestment reviews, RMD updates, capital gains estimates, fee reconciliations, DAF reviews, and mutual fund share class reviews
• Assist with process improvement initiatives and technology implementation
Qualifications
Required
• Strong Excel skills, including formulas, lookups, pivot tables, and reconciling data
• Exceptional attention to detail and organization
• Clear written and verbal communication
• Ability to manage multiple priorities and follow through reliably
Preferred
• Bachelor’s degree in Finance, Economics, Accounting, or related field
• Experience in wealth management, asset management, or financial services
• Familiarity with Eclipse, YCharts, Wealthbox, and Schwab (helpful but not required)
Schedule note
We offer flexible scheduling. Some responsibilities benefit from consistent weekday availability, and we will coordinate the workflow with the right candidate.
Compensation
$26 to $32 per hour, depending on experience.
Time off and leave
As required by Colorado, employees receive paid sick time and access to the state’s paid family and medical leave program.
Growth opportunity
This role is part-time at hire. Over time, depending on firm needs and fit, the role may expand in hours and responsibilities. If it becomes full-time or near full-time in the future, the company would offer benefits in line with our standard eligibility policies.
Hiring process
Finalists may be asked to complete a short skills assessment, such as an Excel exercise and a short written communication exercise, and to participate in a brief interview.
How to apply
Please email your resume and a short note (in the body of your email) to [email protected].
Email subject: Portfolio Management Administrator, [Your Name]
Apply by: Monday, March 31st
Apply Now
Apply Now
We are seeking a detail-oriented Portfolio Management Administrator to support our portfolio management team across daily operations, reporting, data management, and investment implementation. This role is ideal for someone who values meaningful part-time work with hands-on exposure to portfolio operations at a Financial Advisory firm, and enjoys accuracy, systems, and follow-through.
Key responsibilities
Daily operations and trade support
• Monitor daily transaction reports and communicate material activity to portfolio managers and advisors
• Support individual bond purchases, including preparing order details, verifying cash availability, affirming trades, and updating systems
• Help manage daily cash processes and maintain a cash flow tracking spreadsheet
Systems and data management
• Maintain and update key systems used by the team, including Eclipse (portfolio management), Wealthbox (CRM), YCharts (research and analytics), Egnyte (document management), and Schwab (custodian)
• Ensure data integrity and consistency across systems
• Update and reconcile tracking spreadsheets and databases, including cash spreadsheets, legacy positions, NT assets, and account lists
Reporting and analysis
• Generate monthly cash reports, out-of-balance reports, and quarterly private investment reports
• Prepare portfolio management notes and support advisor meeting preparation
• Conduct ad hoc portfolio analysis and performance attribution as requested
Annual and periodic projects
• Support recurring PM tasks such as dividend reinvestment reviews, RMD updates, capital gains estimates, fee reconciliations, DAF reviews, and mutual fund share class reviews
• Assist with process improvement initiatives and technology implementation
Qualifications
Required
• Strong Excel skills, including formulas, lookups, pivot tables, and reconciling data
• Exceptional attention to detail and organization
• Clear written and verbal communication
• Ability to manage multiple priorities and follow through reliably
Preferred
• Bachelor’s degree in Finance, Economics, Accounting, or related field
• Experience in wealth management, asset management, or financial services
• Familiarity with Eclipse, YCharts, Wealthbox, and Schwab (helpful but not required)
Schedule note
We offer flexible scheduling. Some responsibilities benefit from consistent weekday availability, and we will coordinate the workflow with the right candidate.
Compensation
$26 to $32 per hour, depending on experience.
Time off and leave
As required by Colorado, employees receive paid sick time and access to the state’s paid family and medical leave program.
Growth opportunity
This role is part-time at hire. Over time, depending on firm needs and fit, the role may expand in hours and responsibilities. If it becomes full-time or near full-time in the future, the company would offer benefits in line with our standard eligibility policies.
Hiring process
Finalists may be asked to complete a short skills assessment, such as an Excel exercise and a short written communication exercise, and to participate in a brief interview.
How to apply
Please email your resume and a short note (in the body of your email) to [email protected].
Email subject: Portfolio Management Administrator, [Your Name]
Apply by: Monday, March 31st
Apply Now
Apply Now