Policy Management Coordinator

Discover. Achieve. Succeed. #BeHere Position Details Location: Primarily remote. Office space available in ThedaCare Corporate (Neenah, WI) and Woodland Prime (Menomonee Falls, WI) FTE: 1.000 Shift: 1 Schedule: Business Hours. Monday-Friday. Flexibility in start/end times. Froedtert ThedaCare Health (FTCH) is a $6 Billion, integrated non-profit health care system that employees over 25,000 people and treats 43% of the population of the State of Wisconsin. FTCH has a large, academic medical center in partnership with the Medical College of Wisconsin and a wholly owned health plan. It is proud to serve its communities with Level 1 and 2 Trauma Centers, critical access and community hospitals, multi-disciplinary clinics, and a comprehensive offering of post-acute services. FTCH expects excellence and consistently achieves top decile quality performance. This is your chance to be part of a dynamic, innovative in-house legal team in an organization that is transforming healthcare in Wisconsin. Job Summary: The System Policy Management Coordinator provides operational, administrative, and technical support for the organization’s system-wide policy management program. Working under the direction of the System Policy Management Manager, this role coordinates day-to-day policy lifecycle activities, supports policy owners and governance processes, and serves as the primary administrator of the policy management system. This role operates within established governance standards and escalation pathways and ensures policies are developed, reviewed, approved, maintained, and archived in support of regulatory compliance, patient safety, and organizational consistency. Key Accountabilities: - Facilitate and coordinate the efficient, integrated lifecycle of policies—including development, review, revision, approval, publication, maintenance, and archival—in accordance with the Policy on Policies and governance standards. - Manage policy timelines, workflows, communications, tracking, and required documentation to ensure timely updates, expirations, and archival based on established review cycles. - Serve as the primary administrator for the policy management system, maintaining data integrity, version control, metadata, and overall system organization, and collaborating with Information Services/Technology to resolve issues and enhance usability. - Provide guidance and support to policy owners and stakeholders regarding policy processes, formatting standards, and system use; review policies for clarity, consistency, and adherence to standards and identify opportunities to reduce duplication or improve quality. - Prepare and maintain training materials, templates, job aids, intranet content, and committee materials; document approvals and decisions and support audits, regulatory reviews, and compliance activities related to policy governance and leadership reporting. - Perform other duties as assigned in support of the policy management program. Education - Bachelor’s degree in healthcare administration, nursing, business administration, or a related field required. Experience - Previous experience in policy governance, compliance, risk management, or clinical/administrative operations. - Demonstrated experience working across complex, regulated healthcare systems. Skills - Proficiency with policy management systems and document management tools preferred. - Strong organizational, interpersonal, verbal, and written communication skills. - High attention to detail with demonstrated ability to manage multiple priorities. - Ability to independently prioritize work and improve processes within established standards. - Knowledge of healthcare regulatory guidelines, accreditation standards, or compliance requirements preferred. - Strong organizational, interpersonal, verbal, and written communication skills. - Knowledge and experience with regulatory guidelines/standards/regulations preferred. Perks & Benefits at Froedtert Health Froedtert Theda Care Health offers a variety of perks & benefits to staff, depending on your role you may be eligible for the following: Paid time off Growth opportunity- Career Pathways & Career Tuition Assistance, CEU opportunities Academic Partnership with the Medical College of Wisconsin Referral bonuses Retirement plan- 403b Medical, Dental, Vision, Life Insurance, Short & Long Term Disability, Free Workplace Clinics Employee Assistance Programs, Adoption Assistance, Healthy Contributions, Care@Work, Moving Assistance, Discounts on gym memberships, travel and other work life benefits available We are proud to be an Equal Opportunity Employer who values and maintains an environment that attracts, recruits, engages, and retains a diverse workforce. We welcome protected veterans to share their priority consideration status with us at 262-439-1961. We maintain a drug-free workplace and perform pre-employment substance abuse testing. During your application and interview process, if you have a need that requires an accommodation, please contact us at 262-439-1961. We will attempt to fulfill all reasonable accommodation requests.