Personal Assistant job at ALOHA Collection in Oʻahu, HI
Title: Personal Assistant to Co-Founder
Location: O'ahu, HI.
hybrid
Job Description:
ALOHA Collection is a fast growing lifestyle brand that was born out of a love of travel, adventure and the ocean. This California based brand with Hawaiian roots located in Encinitas, CA focuses on travel accessories. Travel is our inspiration, the beach is our home.
ROLE OVERVIEW
The Personal Assistant provides high-level administrative and personal support to the Founder, managing a wide range of professional, philanthropic, and personal responsibilities. This role requires exceptional organization, sound judgment, discretion, and the ability to proactively anticipate needs.
Based on Oʻahu, the position requires consistent in-person support, with flexibility for remote work as appropriate. The Personal Assistant must effectively manage competing priorities, maintain strict confidentiality, and operate with professionalism, composure, and cultural awareness.
Success in this role requires strong attention to detail, technological proficiency, adaptability, and the ability to build trusted relationships while upholding the values and standards of the Founder and organization.
WHAT YOU'LL DO
Executive, Administrative and Foundation Support
Manage and prioritize email correspondence; draft responses and flag urgent items
Oversee complex calendar management, including meetings, calls, travel, and personal appointments
Prepare documents, presentations, trackers, and reports as needed
Maintain organized digital and physical filing systems
Act as a gatekeeper and point of contact on behalf of the founder and foundation
Travel & Logistics
Coordinate all travel arrangements including flights, accommodations, transportation, and itineraries
Manage changes, cancellations, and last-minute travel needs with ease
Prepare detailed travel itineraries with confirmations and key details
Property & Household Management
Assist with property management across residences on Oʻahu (and elsewhere as needed)
Coordinate maintenance, repairs, utilities, and vendor relationships
Track household and foundation schedules, deliveries, and ongoing projects
Event Planning & Coordination
Support planning and execution of personal, professional, and philanthropic events
Manage guest lists, invitations, RSVPs, vendors, and event timelines
Provide on-site event support when required
Foundation & Philanthropic Support
Provide administrative and operational support for the foundation
Assist with donor correspondence, membership tracking, and event logistics
Help organize foundation records, compliance documentation, and internal processes
Social Media & Content Creation Support
Assist the founder with creating social media content deliverables, including:
Capturing behind-the-scenes photo and video content (iPhone content)
Supporting reels, stories, and short-form content creation
Organizing, labeling, and managing digital assets
Schedule social media posts across platforms using approved tools
Maintain content calendars and coordinate with creative or marketing partners
Assist with light copy drafting and content organization as needed
Personal Support
Handle personal tasks and errands with discretion and efficiency
Research and coordinate appointments, services, gifting, and special requests
Anticipate needs and proactively solve problems before they arise
EXPERIENCE WE'RE LOOKING FOR
3+ years experience as a Personal Assistant, Executive Assistant, or similar role
Experience supporting founders, entrepreneurs, or executives
Background in event planning, property management, or nonprofit administration
Exceptional organizational and time-management skills
Strong written and verbal communication skills
High level of discretion, integrity, and confidentiality
Tech-savvy with experience using Google Workspace, scheduling tools, and social platforms
Familiarity with social media scheduling tools (Later, Hootsuite, etc.)
Comfortable capturing and supporting social media content
Based on Oʻahu with ability to work in person regularly
WHAT YOU'LL BRING TO THE TABLE
Brings a positive, solution-oriented mindset to every situation
Maintains a calm, grounded presence in a fast-paced or high-pressure environments
Adaptable and able to pivot seamlessly as priorities evolve
Demonstrates maturity, discretion, and the highest level of integrity and confidentiality
Hardworking, sharp, and proactive in anticipating needs
Detail-oriented with a strong “can-do” attitude
Humble and team-first, willing to roll up your sleeves and support wherever needed
Flexible availability and ability to adapt to changing priorities
Strong aesthetic sensibility and comfort working in a lifestyle-oriented brand environment
WHAT WE OFFER
From the start, our founders, Heather and Rachael, envisioned a company culture that was dynamic, intentional and sustainable. We provide education about Hawaiian culture and opportunities for personal and professional growth for every member of Team ALOHA. We believe in work-life balance and trust, which is why we offer flexible remote working options and show up with compassion when life’s unexpected moments arise. And if you haven’t heard, we LOVE working together!
Benefits
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Vision insurance
Schedule
Weekday Availability
Weekend Availability
Pay
$75,000 - $85,000
We’re excited to review your resume.
MAHALO!
Apply Now
Apply Now
Location: O'ahu, HI.
hybrid
Job Description:
ALOHA Collection is a fast growing lifestyle brand that was born out of a love of travel, adventure and the ocean. This California based brand with Hawaiian roots located in Encinitas, CA focuses on travel accessories. Travel is our inspiration, the beach is our home.
ROLE OVERVIEW
The Personal Assistant provides high-level administrative and personal support to the Founder, managing a wide range of professional, philanthropic, and personal responsibilities. This role requires exceptional organization, sound judgment, discretion, and the ability to proactively anticipate needs.
Based on Oʻahu, the position requires consistent in-person support, with flexibility for remote work as appropriate. The Personal Assistant must effectively manage competing priorities, maintain strict confidentiality, and operate with professionalism, composure, and cultural awareness.
Success in this role requires strong attention to detail, technological proficiency, adaptability, and the ability to build trusted relationships while upholding the values and standards of the Founder and organization.
WHAT YOU'LL DO
Executive, Administrative and Foundation Support
Manage and prioritize email correspondence; draft responses and flag urgent items
Oversee complex calendar management, including meetings, calls, travel, and personal appointments
Prepare documents, presentations, trackers, and reports as needed
Maintain organized digital and physical filing systems
Act as a gatekeeper and point of contact on behalf of the founder and foundation
Travel & Logistics
Coordinate all travel arrangements including flights, accommodations, transportation, and itineraries
Manage changes, cancellations, and last-minute travel needs with ease
Prepare detailed travel itineraries with confirmations and key details
Property & Household Management
Assist with property management across residences on Oʻahu (and elsewhere as needed)
Coordinate maintenance, repairs, utilities, and vendor relationships
Track household and foundation schedules, deliveries, and ongoing projects
Event Planning & Coordination
Support planning and execution of personal, professional, and philanthropic events
Manage guest lists, invitations, RSVPs, vendors, and event timelines
Provide on-site event support when required
Foundation & Philanthropic Support
Provide administrative and operational support for the foundation
Assist with donor correspondence, membership tracking, and event logistics
Help organize foundation records, compliance documentation, and internal processes
Social Media & Content Creation Support
Assist the founder with creating social media content deliverables, including:
Capturing behind-the-scenes photo and video content (iPhone content)
Supporting reels, stories, and short-form content creation
Organizing, labeling, and managing digital assets
Schedule social media posts across platforms using approved tools
Maintain content calendars and coordinate with creative or marketing partners
Assist with light copy drafting and content organization as needed
Personal Support
Handle personal tasks and errands with discretion and efficiency
Research and coordinate appointments, services, gifting, and special requests
Anticipate needs and proactively solve problems before they arise
EXPERIENCE WE'RE LOOKING FOR
3+ years experience as a Personal Assistant, Executive Assistant, or similar role
Experience supporting founders, entrepreneurs, or executives
Background in event planning, property management, or nonprofit administration
Exceptional organizational and time-management skills
Strong written and verbal communication skills
High level of discretion, integrity, and confidentiality
Tech-savvy with experience using Google Workspace, scheduling tools, and social platforms
Familiarity with social media scheduling tools (Later, Hootsuite, etc.)
Comfortable capturing and supporting social media content
Based on Oʻahu with ability to work in person regularly
WHAT YOU'LL BRING TO THE TABLE
Brings a positive, solution-oriented mindset to every situation
Maintains a calm, grounded presence in a fast-paced or high-pressure environments
Adaptable and able to pivot seamlessly as priorities evolve
Demonstrates maturity, discretion, and the highest level of integrity and confidentiality
Hardworking, sharp, and proactive in anticipating needs
Detail-oriented with a strong “can-do” attitude
Humble and team-first, willing to roll up your sleeves and support wherever needed
Flexible availability and ability to adapt to changing priorities
Strong aesthetic sensibility and comfort working in a lifestyle-oriented brand environment
WHAT WE OFFER
From the start, our founders, Heather and Rachael, envisioned a company culture that was dynamic, intentional and sustainable. We provide education about Hawaiian culture and opportunities for personal and professional growth for every member of Team ALOHA. We believe in work-life balance and trust, which is why we offer flexible remote working options and show up with compassion when life’s unexpected moments arise. And if you haven’t heard, we LOVE working together!
Benefits
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Vision insurance
Schedule
Weekday Availability
Weekend Availability
Pay
$75,000 - $85,000
We’re excited to review your resume.
MAHALO!
Apply Now
Apply Now